PROMA is a comprehensive software solution designed for integrated procurement, material, and warehouse management across both project and organizational levels. It offers an end-to-end flow from Material Take-Off (MTO) analysis to Purchase Order release, ensuring traceable and efficient execution of procurement activities. With features like visual MTO stage tracking, vendor portal integration, automated workflows, approval checkpoints, and detailed reporting, PROMA streamlines communication and enhances transparency across departments. Its modular design enables adaptability for both standard and direct purchase workflows, supports vendor engagement, and simplifies complex evaluations, making it a robust system for project-driven procurement environments.

Features

Material Take-Off (MTO) Management

• Supports Line-wise, Spool/Field, and Summary MTO formats.
• Color-coded visual representation of MTO stages and item statuses.
• Captures key attributes like Item Code, MOC, MTO Quantity, UOM, and Escalated Quantity.
• Tracks changes in item status (e.g., New, Modified).

Material Requisition & Quotation Handling

• Create requisitions with attachments, suggested vendors, and cover pages.
• Float RFQs to vendors with supporting documents and terms.
• Vendors can respond with quotations through a built-in bidding interface.
• Bid Clarification and Response mechanism included.

Vendor Management & Evaluation

• Maintain vendor directory with registration, location, and documentation.
• IBL (Inquiry Bidder List) management with approval workflows.
• Bid Evaluation with comparison and scoring criteria.
• Recommendation for Award based on price and performance metrics.

Purchase Order & Award Processing

• Create Awards before PO generation for transparency.
• Supports both Standard and Direct Purchase Orders.
• Integrated notification and email alerts for process milestones.

Workflow Automation & Master Configurations

• Role-based access via Profile Master.
• Dynamic approval workflows through DOA Table and Auto Allocation.
• Buyer Auto Assignment for efficiency.
• Frame Agreements with milestone-based terms and conditions.

Procurement Master Data Management

• Item Classification, Requisition Category, Requisition Type, Line Type, Expenditure Type Masters.
• Charge Master for tax, discount, and additional costs.
• RFQ Type and Response Type Masters for procurement variations.
• Output Contract Type and Questionnaire Master for vendor assessment.

Document & Communication Control

• Attachment Category Master for organized document tracking.
• Revision Master for version control and traceability.
• Auto-generated report numbers for system consistency.

Logistics & Shipping Support

• Shipping Location Master for defined delivery points.
• Level/Size Range setting for inventory specification.

Benefits

• Online MR management
• Online Vendor Registration
• Vendor comparison & Selection
• Online RFQ Management
• Online Bidding
• Online Price Bid Opening
• Transparency & Control
• Easy to compare price and vendor performance
• Online PO management