Vanco's Online School Payment System (RevTrak)

Ditch the patchwork of legacy software and accept ALL school payments online in one place with RevTrak, the software trusted by 1,300+ school districts nationwide.

Make Online Payments Simple Join over 1,300 districts that have effortlessly transitioned from perplexing school fee payment systems to a streamlined software that allows them to…

• **Keep technology simple: **Let parents easily pay for everything, from spirit wear, school lunch, activity fees, child care and more from one central location using Vanco's online school payment system. School staff can consolidate reporting and reduce the reconciliation process to 10 minutes or less.
• **Integrate with other district software and streamline the reconciliation process: **With over 25 partner integrations and counting, including Skyward and PowerSchool, Vanco offers a seamless school payment solution for districts. Vanco provides simple tools to support financial reconciliation for school meal payments, registration fees and many more online school fees. Vanco’s platform offers a one-stop shop for all payments and fees.
• **Cut down on office call volume: **Allow families to self-serve by paying online through our Web Store. Free staff from fielding time-consuming calls and emails with a solution that offers integrated payments of school expenses. Staff and parents can track school payments for cafeteria accounts, online school fees and other miscellaneous payments. This comprehensive and transparent system ensures everyone knows where they stand on fees and payments.
• **Go cashless and paperless: **Build toward a cashless (and paperless) campus, bringing all your administrative and payment technology together under one vendor. Use our school payment system software for efficient and transparent automatic payments, registrations, online school fees, late payment fees and more! The system offers a variety of payment types and payment options to meet parents’ needs.
• **Take fundraisers to the next level: **From ticket purchases to generous donations, everything converges at one central hub. With effortless payments and streamlined sign-ups, parents and community members enjoy a hassle-free experience, making support for schools more accessible and engaging than ever.
• **Say goodbye to time-consuming DIY and difficult onboarding: **No DIY, no cost. Vanco's dedicated specialists guide your district from sign-up to a streamlined school payment system. We carefully craft your Web Store to meet your needs, and Vanco's ever-present Client Services team ensures continuous, effortless operations. Dive in fast, and swim effortlessly.
• **Enjoy detailed and consolidated reporting: **Vanco empowers schools with precision reporting tailored to your distinct needs. From monthly statements to intricate transaction details, everything's consolidated in one hub, with streamlined payment dashboards. Sync Vanco effortlessly with favored tech solutions, including your SIS, for a harmonized, comprehensive, and transparent view of all school payments.
• **Airtight security to protect your school and its students: **Fully encrypted and PCI-compliant, we meet the zenith of credit card processing standards. Every transaction is shielded, granting admins peace of mind that students' and parents' card payment details remain secure.
• **Access exceptional customer care, every time: **Experience Vanco's white-glove customer care, where unparalleled support meets swift solutions. Our 98% satisfaction score reflects our commitment. With custom builds in under two days, timely training materials and responsive support, we elevate your journey to a cashless campus, ensuring every step is seamless.
• **Unlock a new source of funding with an online store: **From school spirit wear to essential supplies, make your merchandise available around the clock. Drive revenue effortlessly, channeling funds directly into pivotal K-12 programs, all while celebrating school pride. Choose Vanco and let your school’s spirit shine — day or night.
• **In-person Payments: **Vanco RevTrak makes in-person payments effortless, allowing families to pay their way—right from the palm of their hand. Accept all major payment methods, including swipe, chip, and tap transactions, as well as digital wallets like Apple Pay and Google Wallet, ensuring a fast and convenient checkout experience.

Features

• **Centralized Payment Processing: **School fee payment platforms that don’t offer centralized payment processing cause frustration as families have to pay different fees in different places. This takes up time and makes the entire process more difficult not only for those families, but also for your staff. RevTrak eliminates those headaches by bringing all fee payments together in one place, streamlining the process so families can navigate it more easily and staff spends less time on processing.
• **Multiple Payment Methods Accepted: **RevTrak allows you to accept payments for school fees via multiple payment methods, including credit card, ACH transfer, digital wallet and check. By providing multiple options for families to pay, our platform helps you collect payments and avoid hassles with families who need to pay using a specific method.
• **Integration with Student Information Systems (SIS): **An integrated tech stack is vital for schools in order to save time, increase efficiency and accomplish everything they need to do to set students up for success. RevTrak is built to integrate seamlessly with leading Student Information Systems tools, allowing you to connect the different components and resources you use to keep your district running smoothly on a daily basis.
• **Real-Time Financial Reporting: **Real-time financial data is an important tool for the administrative team in any district. You need to be able to pull reports, reconcile data and know exact figures in order to make key decisions and with RevTrak, you can – all in mere minutes. Compared to other reporting tools, you’ll spend a fraction of the time on pulling the information you need to make informed, well-supported decisions.

Benefits

• **Streamlined Administrative Operations: **Administrative staff always have a lot on their place, which means saving time is hugely beneficial. Schools that implement RevTrak are able to cut hours off their normal time for admin work, which frees staff up to focus more of their time and energy on tasks and projects that help drive student success and elevate the entire district.
• **Enhanced Parent and Guardian Engagement: **Communication and engagement with parents and guardians can be tough. Not every parent or guardian communicates well or is actively involved with their child’s school life on a daily basis, but RevTrak’s communication and connection tools help your district communicate easily and effectively, increasing the likelihood of these families playing a more active role in what’s going in with their child in the classroom, cafetera, school club or sports team.
• **Increased Financial Transparency and Compliance: **Keeping in compliance with local, state and federal rules and regulations is a must for schools, so RevTrak helps you more readily follow these steps and procedures. It also empowers you to be as transparent as possible with your finances, which increases confidence for families and your school community while also building trust in your district’s staff and how it handles its finances.