B2BE’s Expense Invoice solution means all expense invoices need to be approved, and approved based on defined business rules, hierarchy, spend limits and functional approval approaches. Invoices can be GL coded within the solution’s workflow, automatically or manually, before the invoices are presented for payment. Keep control, understand where an expense invoice is in the approval process at any time and ensure you only pay what you should be paying.
Vendor
B2BE
Company Website
Expense invoices are inherently more difficult to manage due to the absence of a requisition or purchase order, making them more prone to misuse. B2BE’s Expense Invoice solution ensures that all such invoices are approved based on defined business rules, hierarchies, spend limits, and functional requirements. The solution supports both manual and automated GL coding and provides full visibility into the approval process, ensuring organizations only pay what they should.
Features
- Approval Workflow: Every expense invoice must be approved, queried, or rejected before payment. The cloud-based system allows invoices to be routed across the organization with full control and visibility.
- GL Coding: Invoices can be GL coded manually or automatically. The system supports narrow or broad GL ranges depending on supplier profiles and business needs.
- Complex Approval Management: Supports cross-functional approvals (e.g., IT and business units) and ensures the right people or groups approve the invoice.
- Auto Assignment: Invoices can be auto-assigned to users or groups for approval and GL coding based on value thresholds and data interpretation.
- Query Management: Built-in workflow allows users to raise and manage queries internally or with suppliers, with all interactions tracked in a single interface.
- e-Invoice Document Management: Supports automation of all supplier expense invoices regardless of how they are received, ensuring consistent processing and reducing manual effort.
Benefits
- Enhanced Control: Ensures that all expense invoices are reviewed and approved before payment, reducing the risk of unauthorized spending.
- Operational Efficiency: Automates GL coding and approval routing, minimizing manual intervention and speeding up processing.
- Improved Compliance: Enforces business rules and approval hierarchies, supporting audit readiness and financial governance.
- Scalability: Adapts to complex organizational structures and approval requirements.
- Transparency: Provides real-time visibility into invoice status and approval history, improving accountability.