B2BE’s Email Gateway is a standalone solution designed to send business documents—such as invoices and purchase orders—to customers or suppliers via email. It can also be integrated into a broader Document Management suite to ensure 100% electronic delivery of outbound documents. The solution offers flexibility in how documents are sent, combining email with EDI and print management to meet customer preferences and optimize delivery efficiency.

Features

• Auto Document Formatting: Documents can be formatted to match your hard copy layout. Supports formats like .csv, Excel, and others.
• Email Validation: Rule-based validation automatically detects and flags incorrectly structured email addresses for correction.
• Document Routing: Use email addresses from the source file or configure routing workflows with recipient setup and format preferences.
• Document Resend: Easily retransmit documents via email with a single click, regardless of the original delivery method.
• Alerts and Notifications: Automated alerts for failed validations allow timely resolution and reduce manual monitoring.
• Audit and Visibility: Full audit trail of sent documents, including recipient details and timestamps, ensures transparency and control.

Benefits

• Flexible Delivery Options: Combine email with other delivery methods to suit customer preferences.
• Improved Accuracy: Automated validation reduces errors and ensures correct recipient delivery.
• Operational Efficiency: Automation reduces manual effort and allows staff to focus on higher-priority tasks.
• Enhanced Visibility: Audit trails provide complete transparency of document transmission.
• Cost-Effective: Reduces reliance on physical document handling and postage.
• Scalable Integration: Easily integrates into existing document workflows and ERP systems.