B2BE’s Archiving solution enhances document management by ensuring historical data and documents remain intact and accessible for the desired retention period. It supports efficient resolution of queries and disputes by enabling quick access to sent and received documents, regardless of format. The solution is ideal for cross-functional access and compliance with tax reporting requirements.

Features

• Online Access: Archived documents are accessible via the B2BE Customer Centre or Web Portal, offering flexibility for both internal users and trading partners.
• Linked Documents: Documents forming part of a transaction (e.g., PO, POA, POC, ASN, invoice) can be linked for full transaction visibility.
• Trading Partner Access: Organizations can grant trading partners access to their documents, supporting self-fulfillment and collaboration.
• Audit and Control: Full audit trails are maintained, showing document history, actions, and access logs.
• Flexible Archiving Rules: Customizable retention periods per document type or trading partner (e.g., 3 years for business, 10 years for tax).
• Document Export: Archived documents and their linked counterparts can be exported with an indexed structure for local storage or extended retention.

Benefits

• Improved Compliance: Supports tax and regulatory compliance with configurable retention policies.
• Enhanced Collaboration: Facilitates document sharing with trading partners, improving supply chain efficiency.
• Operational Efficiency: Quick access to complete transaction histories reduces time spent on dispute resolution.
• Scalable Storage: Tailored archiving rules accommodate diverse business needs and legal requirements.
• Data Integrity: Ensures documents remain unchanged and traceable throughout their lifecycle.