Overview

YAROOMS Room Panel is an intuitive meeting room display application designed to enhance workplace experience and improve meeting room usage. It integrates seamlessly with SharePoint, Teams, Outlook, and Microsoft 365, providing real-time scheduling and digital signage to ensure optimal meeting room utilization. The app offers advanced features such as interactive floor plans, real-time availability, and customizable booking options, making it an essential tool for modern, flexible work environments.

Features

• Real-Time Availability: Digital room signs with color-coded availability information make it easy to avoid double bookings. At a glance, you can see who reserved the meeting room, view upcoming bookings, and find the next available slot.
• Book on the Spot: Walking into an empty meeting room? Reserve it with a few taps using a room signage display. Authenticated booking is available.
• Outlook Calendar Integration: Automatic Outlook calendar invitations ensure attendees receive email updates directly in their calendars. RSVP statuses are saved and stored in the attendee list.
• Teams Meeting Integration: Creates Teams meeting links and shares them automatically as part of the calendar invitation for participants.
• Check-In Functionality: Make sure unused conference rooms are released right away. YAROOMS will end the room reservation if no user check-in is performed in time.
• Extend or End Meetings: If you need more time in the meeting room or you have finished the meeting earlier, extend or end your reservation at the door display.
• Usage Reports: Gain insights into office room utilization so you can optimize meeting spaces and plan for the future needs of your employees.
• Hardware Agnostic: The room panel app is hardware agnostic and can be used on any digital signage display of your choice.

Benefits

• Effortless Meeting Planning: Publish meeting events quickly and notify people of changes with just a few clicks. Set up recurring meetings, schedule complex multi-day sessions, and share all information directly in SharePoint and Teams.
• Enhanced Collaboration: Empower attendees and organizers with tailored user experiences for every role, ensuring an intuitive and engaging room booking process.
• Cost-Effective Solution: Explore a range of pricing options catering to different needs, company sizes, and usage types. Save money with yearly plans and free trials.
• Optimized Space Utilization: Track how your teams interact with the office and make the most of it. On a typical day, 72% of desks remain unused, driving up costs for little return. With YAROOMS, you can optimize space utilization effectively.
• Proven Success: Trusted by thousands of users, YAROOMS Room Panel has helped organizations enhance their processes and streamline room management on a global scale.