Overview

YAROOMS Room Booking is an all-in-one solution for seamless meeting room reservations on SharePoint, Teams, Outlook, and Microsoft 365. Designed to streamline the booking process, this powerful app eliminates the need for countless Excel files and multiple Microsoft Forms. It offers advanced scheduling features, automated invitations, and comprehensive room management, making meeting planning quick and professional.

Features

• Outlook Calendar Integration: Automatic Outlook calendar invitations ensure attendees receive email updates directly in their calendars. RSVP statuses are saved and stored in the attendee list.
• Teams Meeting Integration: Creates Teams meeting links and shares them automatically as part of the calendar invitation for participants.
• NDR Processing: Provides proof that email invitations reached recipients.
• Comprehensive Room Management: Schedule and publish meeting events, track room bookings, and manage waiting lists with ease. Enable automatic waiting lists for fully booked rooms and allow attendees to book on a first-come, first-served basis.
• Mass Booking Options: Book using single user accounts, distribution lists, Microsoft groups, and SharePoint groups. Nominate and assign co-organizers and presenters directly from within the app.
• Customizable Email Templates: Configure the style and content of invitations and other email templates to suit your needs. Promote events in Teams chats, other SharePoint sites, or Outlook.
• Streamlined Communication: Send email updates and notifications directly to attendees' mailboxes. Create customizable booking forms to receive necessary information from participants.
• Advanced Calendar & Scheduling Features: Set booking start dates and deadlines, manage wish lists, and schedule events people are interested in.

Benefits

• Effortless Meeting Planning: Publish meeting events quickly and notify people of changes with just a few clicks. Set up recurring meetings, schedule complex multi-day sessions, and share all information directly in SharePoint and Teams.
• Effortless Room Management: Book rooms directly in SharePoint and Teams, receive automated RSVP invitations in Outlook, and manage waiting lists efficiently. Keep track of room bookings and registrations in one convenient place.
• Enhanced Collaboration: Empower attendees and organizers with tailored user experiences for every role, ensuring an intuitive and engaging room booking process.
• Cost-Effective Solution: Explore a range of pricing options catering to different needs, company sizes, and usage types. Save money with yearly plans and free trials.
• Proven Success: Trusted by thousands of users, YAROOMS Room Booking has helped organizations enhance their processes and streamline room management on a global scale.