Overview

YAROOMS Desk Booking is a comprehensive desk management and booking solution designed for hybrid workplaces. It supports flexible work environments by allowing employees to book desks, parking spaces, and other workstations from anywhere, whether at home, on the move, or in the office. The platform integrates seamlessly with Microsoft Teams, Outlook, and other tools, ensuring a smooth and efficient booking process.

Features

• Outlook Calendar Integration: Automatic Outlook calendar invitations ensure attendees receive email updates directly in their calendars. RSVP statuses are saved and stored in the attendee list.
• Teams Meeting Integration: Creates Teams meeting links and shares them automatically as part of the calendar invitation for participants.
• Interactive Floor Plan: Navigate the office using an interactive floor plan with built-in wayfinding and see real-time desk occupancy and availability. Find desks, booking options, or colleagues and instantly locate them.
• Flexible Desk Reservations: Configure flexible reservation rules for each desk, including full-day, predefined intervals, or custom times.
• Granular Access Control: Set precise permissions to control who can view, edit, or share desks, ensuring data stays protected.
• Check-In Functionality: Confirm your presence in the office in a fast and convenient way. Free up reserved desks in case of a no-show.
• Space Management Analytics: Collect insightful analytics about how the shared desks are used and optimize your workplace with data-driven decisions.
• Yarvis AI Assistant: Yarvis, the AI-powered workplace assistant, simplifies complex desk booking tasks and enhances scheduling workflows. Available on Microsoft Teams and Slack.

Benefits

• Effortless Desk Management: Publish desk availability quickly and notify employees of changes with just a few clicks. Set up recurring desk reservations, schedule complex multi-day sessions, and share all information directly in SharePoint and Teams.
• Enhanced Collaboration: Empower employees with tailored user experiences for every role, ensuring an intuitive and engaging desk booking process.
• Cost-Effective Solution: Explore a range of pricing options catering to different needs, company sizes, and usage types. Save money with yearly plans and free trials.
• Proven Success: Trusted by thousands of users, YAROOMS Desk Booking has helped organizations enhance their processes and streamline desk management on a global scale.
• Optimized Office Space Utilization: Track how your teams interact with the office and make the most of it. On a typical day, 72% of desks remain unused, driving up costs for little return. With YAROOMS, you can optimize space utilization effectively.