Xillio Insights is designed to be the key to successful content migrations, helping organizations make informed decisions before undertaking complex processes like content migration, archiving, or enrichment. This intelligent discovery tool scans, analyzes, and understands unstructured data, providing deep insights ranging from file types and duplicates to the detection of ROT (Redundant, Obsolete, Trivial) content and PII (Personally Identifiable Information). Visual dashboards facilitate analysis and discussion with stakeholders, ensuring a clear understanding of what content is valuable for migration or improvement. The platform offers extensive connectivity, allowing analysis of content from various systems including Livelink, Documentum, FileNet, SharePoint, and standard file shares. It supports cross-system analysis, providing a single overview of the entire content landscape and enabling comparisons across multiple sources. Xillio Insights delivers detailed insights into metadata fields, value lists, and content usage, and helps identify active versus passive content to inform archiving strategies. Its robust duplicate detection capabilities work even across disparate systems. While offering system-specific dashboards out-of-the-box, the tool is highly customizable to fit unique organizational needs. Beyond pre-migration analysis, Xillio Insights supports critical use cases such as merger & acquisition content assessment, where it helps evaluate content volume, structure, and quality from newly integrated entities, streamlining systems and aligning taxonomies. For compliance and privacy audits, it scans for gaps and risks like outdated retention data or sensitive PII, supporting quick identification of high-risk items. Furthermore, it aids in AI readiness and metadata enrichment by ensuring content is structured, complete, and properly tagged for optimal performance with AI tools like Microsoft Copilot, preparing clean, contextual datasets from day one.

Features & Benefits

• Intelligent Content Discovery
  • Provides deep insights into unstructured data, from file types and duplicates to ROT content and PII detection, visualized through dashboards.
• Broad System Connectivity
  • Connects to and analyzes content from various enterprise content management systems and file shares.
  • Analyze Livelink, Documentum, FileNet, SharePoint, file shares and many other systems.
• Cross-System Analysis
  • Analyzes and compares multiple systems, providing a single overview of the content landscape.
• Detailed Metadata & Usage Insights
  • Offers detailed insights into metadata fields, value lists, values, and content usage patterns.
• Content Classification & Deduplication
  • Identifies active and passive content to inform archiving decisions and detects duplicates across multiple systems.
• Customizable Dashboards
  • Provides system-specific dashboards out-of-the-box, highly customizable to fit specific needs.
• Pre-Migration Benefits
  • Enables organizations to identify ROT, spot inconsistencies, save time and costs, and reduce project risks through better planning.
  • Identify ROT and archive irrelevant files
  • Spot inconsistencies in structure and metadata
  • Save time and costs before migration
  • Reduce project risks with better planning
• Migration Preparation & Planning
  • Helps analyze existing content landscapes, identifying ROT data, flagging inconsistencies, and surfacing high-value content for accurate scoping and risk reduction.
• Merger & Acquisition Content Assessment
  • Assists in assessing content volume, structure, and quality from newly acquired or merged entities, streamlining integration and aligning taxonomies.
• Compliance & Privacy Audit Support
  • Scans and analyzes content to detect compliance gaps and privacy risks, such as outdated retention data, inconsistent metadata, or sensitive PII.
• AI Readiness & Metadata Enrichment
  • Ensures content is structured, complete, and enriched with the necessary metadata for optimal performance with AI tools like Microsoft Copilot.