Volopay's Accounts Payable software provides a unified platform to process and approve invoices, automate repetitive tasks, and reduce manual errors. It centralizes bill payments and vendor payouts, enabling multi-level approvals and real-time visibility across the AP workflow. The solution integrates with accounting software, supports bulk invoice uploads, and streamlines vendor management, delivering a scalable, compliant, and efficient accounts payable process for startups through to large enterprises.

Key capabilities include OCR-based data extraction with Magic Scan to capture essential invoice details, the ability to split line items, and centralized tracking of approvals and payments. Global vendor payments cover 130+ countries with competitive FX rates, while burner cards and scheduled payments simplify vendor management. The platform emphasizes auditability through detailed transaction logs, automated risk flags, and seamless reconciliation with existing accounting systems, helping organizations close books faster and maintain strong financial controls.

Features & Benefits

• OCR-Powered Invoice Processing: Magic Scan automatically captures invoice data such as vendor details, invoice numbers, and line-item data, with learning algorithms to improve accuracy over time.
• Bulk Upload & Line-item Splitting: Submit invoices in bulk and split expenses into multiple line items for precise accounting and reporting.
• Global Vendor Payments & Management: Pay vendors in 130+ countries at competitive FX rates; assign owners and link vendors to departments or projects for clear accountability.
• Unified AP Portal & Approvals: Centralizes invoice tracking and payment approvals in a single dashboard with real-time visibility into approval status and payment history.
• Automated Accounting Integration: Synchronizes with accounting software, enables 3-way matching, reduces duplicate payments, and maintains a full synchronization history.
• Real-Time Spend Visibility: Tracks purchase orders and supplier invoices in one place, offering transparency into where, when, and why money is spent.
• Receipts & Expense Management with Magic Scan: Instant data capture, receipt matching to transactions, and real-time mobile receipt uploads for faster processing.
• Security, Compliance & Audit: Automates regulatory checks, flags suspicious invoices, maintains detailed logs, and simplifies audits and compliance.