Overview

Virto Alerts & Reminders is a powerful and configurable notification and alerting solution designed for Microsoft SharePoint, including both On-Premises and Microsoft 365 environments. It significantly enhances SharePoint’s default notification capabilities by allowing users to set advanced alert conditions, flexible scheduling, and delivery through multiple channels such as email, SMS, and Microsoft Teams. The solution ensures teams and stakeholders stay informed of key changes, task updates, deadlines, and events in real time, improving productivity and reducing the risk of missed activities. It is suitable for organizations of all sizes seeking to streamline communication and task monitoring within SharePoint workflows.

Features and Capabilities

• **Alert & Reminder Creation: **Administrators and users can create alerts and reminders based on specific triggers in SharePoint lists, libraries, or calendars. Alerts can track item additions, updates, deletions, or other custom-defined conditions. Users can configure individual or group notifications to ensure the right people receive relevant information.
• **Multi-Channel Delivery: **Alerts can be delivered through multiple configurable channels including email, SMS using supported gateways, and Microsoft Teams integration for in-workspace notifications. This ensures that critical updates reach users wherever they are, improving responsiveness and collaboration.
• **Scheduling & Custom Triggers: **Offers highly flexible scheduling options, including immediate, hourly, daily, or custom intervals. Alerts can also be set to trigger before or after specific events based on date fields, supporting both proactive and reactive notification strategies.
• **Customizable Message Templates: **Alerts and reminders can be tailored using HTML templates with rich content, including formatted text, images, and links. This enables organizations to create visually engaging and contextually relevant notifications that improve comprehension and response.
• **Summary and Merging Alerts: **The solution allows combining multiple alerts into a single summary message to reduce notification overload and streamline communications. Users can receive consolidated updates, helping them focus on priority tasks without being overwhelmed by repetitive messages.
• **Compatibility: **Fully compatible with SharePoint Server versions 2013, 2016, 2019, and Subscription Edition, as well as SharePoint Online through Microsoft 365 apps. It supports both classic and modern page experiences, making it adaptable to diverse organizational setups.
• **Use Case Scenarios: **Ideal for team collaboration, compliance monitoring, project management, and task tracking. It ensures timely notifications for deadlines, policy updates, workflow changes, and external stakeholder communications, reducing manual tracking and improving operational efficiency.