UKG Virtual Roster is a workforce scheduling solution designed to align employee shifts with forecasted workload and operational demand. It supports organizations in creating optimized schedules based on staffing requirements, skills, labor rules, and cost considerations. The system applies configurable rules and planning parameters to generate shift assignments that meet coverage needs while respecting labor agreements and working time regulations. It is designed for environments with fluctuating demand and complex staffing requirements. UKG Virtual Roster integrates with UKG workforce management and HR systems to ensure consistent employee data, time tracking, and payroll alignment. Delivered as a cloud-based solution, it provides centralized visibility into workforce plans and supports data-driven staffing decisions.

Key Features

Demand-Based Scheduling Generates schedules based on workload forecasts and operational requirements.

• Forecast-driven shift planning
• Coverage requirement configuration
• Alignment of staffing levels with demand

Rule-Driven Optimization Applies labor rules and organizational policies during scheduling.

• Compliance with working time regulations
• Labor agreement rule configuration
• Cost-aware schedule generation

Skill and Qualification Matching Ensures appropriate staff are assigned to roles.

• Skill-based assignment logic
• Certification tracking
• Role-based staffing requirements

Shift Planning and Adjustment Tools Supports creation and modification of rosters.

• Drag-and-drop schedule editing
• What-if scenario modeling
• Real-time coverage validation

Integration with Workforce Systems Connects planning with timekeeping and payroll.

• Synchronization with employee data
• Integration with time and attendance
• Payroll data alignment

Reporting and Analytics Provides insight into scheduling performance.

• Labor cost visibility
• Coverage and variance analysis
• Compliance monitoring reports

Benefits

Optimized Staffing Levels Aligns workforce capacity with operational demand.

• Reduced overstaffing and understaffing
• Improved labor utilization
• Cost control support

Regulatory and Contract Compliance Applies rules automatically during schedule creation.

• Reduced compliance risk
• Documented rule enforcement
• Transparent scheduling logic

Improved Operational Efficiency Automates complex planning tasks.

• Faster schedule generation
• Reduced manual adjustments
• Data-driven planning decisions

Enhanced Workforce Transparency Provides visibility into coverage and costs.

• Real-time roster overview
• Clear assignment tracking
• Reporting for management review

Better Workforce Alignment Matches skills and qualifications to operational needs.

• Accurate role coverage
• Certification-aware assignments
• Improved service consistency