Trustifi Outbound Shield is a comprehensive email security solution designed to ensure that all outgoing email messages are automatically sent securely and in compliance with organizational policies and regulatory requirements. Unsecured outbound emails pose significant risks, including data breaches due to human error (accounting for approximately 60% of cyberattacks) and exploitation by malicious actors seeking sensitive information or access to enterprise accounts. This platform directly addresses these challenges by automatically scanning and encrypting outgoing email messages based on administrator-defined policies, ensuring that sensitive information—such as financial data, personal health information, or intellectual property—is always secured before transmission. The solution integrates seamlessly with major email platforms like Microsoft Office 365, Exchange on-premise, and Google Workspace, enabling rapid deployment within minutes. Beyond automation, Trustifi Outbound Shield empowers end-users with control features like email recall, attachment access revocation, and prevention of email forwarding, enhancing productivity with one-click solutions for sending and opening encrypted emails. The system also provides full reporting on encrypted emails, allowing organizations to identify risky behaviors and proactively prevent future data loss. Its robust AES 256-bit encryption offers end-to-end protection, safeguarding all email data from third-party interception. Furthermore, the innovative One-Click Compliance™ tool streamlines adherence to over 10 regulatory frameworks, ensuring organizational compliance with minimal effort.

Features & Benefits

• Automated Outbound Email Security
  • Automatically scans and encrypts outgoing emails based on administrator policies, mitigating human error and ensuring sensitive information is secured.
• Robust Encryption
  • Utilizes AES 256-bit encryption for end-to-end protection of email messages and attachments from malicious third parties.
  • Data Tokenization: Encrypts only sensitive information within an email, replacing it with a random string of characters while maintaining overall email clarity.
• Enhanced Recipient Experience
  • Simplifies access for recipients with one-click decryption, eliminating the need for cumbersome portals or logins.
  • MFA Methods: Supports multi-factor authentication for recipient verification, ensuring only intended recipients can access encrypted emails.
• Comprehensive Compliance Management
  • Offers a sophisticated yet easy-to-manage system for creating and enforcing Data Loss Prevention (DLP) rules.
  • One-Click Compliance™: Automatically screens emails to comply with over 10 regulatory frameworks, including HIPAA, PII, GDPR, and CCPA.
  • Automatic DLP Scanning Engines: Identifies sensitive content such as financial information, personal information, health information, and intellectual property.
• Advanced Tracking & Proof
  • Provides real-time knowledge of when and where an email was opened and read, which files were downloaded, and which links were clicked.
  • Postmark™ Proof: Creates a unique digital signature that can be used as legal proof of email delivery and readership.
• Secure Storage & Backup
  • Encrypts email attachments and content using the AES-256 bit algorithm with the user’s secret key, securely stored in a separate encrypted database.
  • Backup System: Allows users to review sent emails and send new ones even if their primary email service is temporarily unavailable.