Scribe Teammates is a SaaS solution designed to automate the deployment and management of email signatures across organizations. It enables administrators to centrally create, assign, and update branded email signatures for all team members without requiring any manual action from end users. The platform integrates with major business email providers like Google Workspace and Microsoft Entra ID, allowing for seamless synchronization of employee data and automatic updates as team structures change. Scribe ensures brand consistency, supports marketing initiatives through signature banners and call-to-actions, and provides granular administrative controls. The system is built with security and compliance in mind, offering features like SOC 2 Type II certification and GDPR compliance.

Key Features

Centralized Signature Management Automate and control email signatures for all team members.

• Deploy signatures without user intervention.
• Update signatures centrally as company details change.

Template Assignment & Customization Create and assign different signature templates for departments or roles.

• Tailor marketing messages by team or region.
• Use folders to organize templates by department or custom categories.

Automated Data Sync Keep signatures up-to-date with real-time data synchronization.

• Sync with Google Workspace or Microsoft Entra ID.
• Auto-update signatures as employees join, leave, or change roles.

Granular Admin Roles Control access and responsibilities within the platform.

• Assign Admin, Editor, or Marketer roles for different access levels.

Brand Consistency & Compliance Maintain uniform branding and meet legal requirements.

• Daily signature compliance checks and auto-updates.
• SOC 2 Type II and GDPR compliant.

Easy Installation & Removal Streamline onboarding and offboarding processes.

• One-click install and uninstall for signatures.
• No technical expertise required for users.

Marketing & Analytics Turn signatures into a marketing channel.

• Add banners and call-to-actions to signatures.
• Analyze click-through rates and performance.

Benefits

Time and Resource Savings Reduces manual work for IT and marketing teams.

• No need for employees to install or update signatures themselves.
• Centralized updates save time during company changes.

Enhanced Brand Control Ensures every email sent reflects current branding.

• Prevents outdated or inconsistent signatures.
• Supports marketing campaigns directly in email signatures.

Improved Security and Compliance Protects company data and meets regulatory standards.

• SOC 2 Type II and GDPR compliance.
• Secure integration with business email providers.

Scalability and Flexibility Adapts to organizations of any size.

• Supports thousands of users and multiple entities.
• Flexible template assignment and workspace management