STAFFELIO

Staffelio is a SaaS-based platform developed by Octime for managing staff replacements and reinforcements. Natively integrated with the Octime planning system, it streamlines the entire replacement process—from identifying qualified candidates to automating administrative HR tasks. Staffelio is designed to reduce operational costs, improve responsiveness, and ensure high-quality staffing across healthcare, social care, and other sectors.

Features

• Centralized replacement request management
• Real-time synchronization with Octime planning
• Candidate pool segmentation (internal, intra-group, temporary, external)
• Automated document generation for HR processes
• Identity verification and fraud detection
• Daily license and qualification checks (especially for healthcare)
• Skill mapping by role and department
• Semi-automated invitations and follow-ups for candidate registration
• Replacement tracking and reporting dashboard

Capabilities

• Digitizes and automates the full replacement workflow
• Connects multiple candidate pools for broader staffing options
• Integrates seamlessly with Octime’s scheduling system
• Enables real-time monitoring and decision-making
• Ensures compliance with sector-specific regulations
• Reduces reliance on external staffing agencies
• Supports multi-site and multi-organization collaboration
• Offers secure, GDPR-compliant data handling

Benefits

• Saves time and improves responsiveness in managing absences
• Reduces administrative workload and manual communication
• Enhances quality and consistency of replacements
• Lowers operational costs and external staffing expenses
• Improves interdepartmental coordination
• Provides access to a wide network of qualified candidates
• Strengthens HR control and transparency
• Boosts employee satisfaction through efficient processes