Soutron Combined Library & Archive is a cloud-based solution that unifies library and archive management in a single platform, enabling organizations to efficiently manage, access, and secure both digital and physical collections. It supports industry cataloguing standards, customizable workflows, and offers a single search interface for end users and researchers. The system is adaptable across industries and can be deployed as SaaS or on-premise, providing robust data management, security, and flexibility for diverse organizational needs.

Key Features

Unified Platform Manages both library and archive collections in a single system.

• Single search interface for all materials.
• Supports individual or combined search portals for library and archive.

Cataloguing Standards Support Ensures compliance and interoperability.

• Supports AACRII, RDA, ISAD(G), ISAAR, Dublin Core, and more.
• Enables accurate, secure, and timely information management.

Customizable Workflows Tailors the system to organizational needs.

• Create custom enquiry and record deposit forms.
• User-submitted material workflows and review tools.

Asset & Inventory Management Tracks a wide range of assets.

• Manages physical and digital books, documents, and ephemera.
• Tracks inventory assets such as laptops, tools, and furniture.

Security & Access Control Granular user permissions and robust data protection.

• Role-based admin menus for librarians and archivists.
• Enterprise-grade security via Microsoft SQL Server.

Integration & Migration Support Facilitates transition and interoperability.

• Data migration services for existing systems.
• Integration with non-library/archival enterprise applications.

Flexible Deployment Meets various IT and policy requirements.

• Available as SaaS (cloud) or on-premise installation.
• Annual fee covers hosting, support, and maintenance.

Benefits

Efficiency Streamlines management and retrieval of information.

• Reduces time spent searching across different collections.
• Simplifies workflows for library and archive teams.

Security & Compliance Protects organizational records and ensures regulatory alignment.

• Secure storage and access controls.
• Compliance with international cataloguing standards.

Flexibility Adapts to diverse operational requirements.

• Customizable search portals and workflows.
• Suitable for various industries and sizes of organizations.

Cost Effectiveness Reduces IT overhead and operational costs.

• Cloud hosting minimizes internal IT burden.
• Single annual fee with optional fixed-price migration and training.