Soutron Archive is a cloud-based archive management solution designed for organizations to organize, catalog, secure, and provide access to both digital and physical archival materials. It supports customizable workflows, granular access controls, and flexible metadata management, making it suitable for archives with single or multiple collections and locations. The platform enables organizations to create branded search portals, integrate with other enterprise systems like SharePoint, and manage a variety of content formats including documents, images, audio, and video. It is built for scalability, supporting both public and private access, and adheres to international cataloging standards such as ISAD(G), AACRII, RDA, and Dublin Core. Soutron Archive is available as a fully managed SaaS solution or as an on-premise deployment, offering robust security, integration capabilities, and comprehensive support services.

Key Features

Digital & Physical Asset Management Centralized system for organizing, cataloging, and referencing digital and physical collections.

• Supports documents, images, audio, video, and physical artifacts
• Hierarchical and relational structuring of collections

Customizable Search Portals Branded, web-based portals for internal and public access.

• Responsive design for any device
• Custom filters and user-friendly navigation

Granular Access Control & Security Flexible security settings for different user groups and materials.

• Define access at module, menu, and item level
• Supports both public-facing and private archives

Metadata & Standards Support Comprehensive metadata management and cataloging standards compliance.

• Supports ISAD(G), AACRII, RDA, Dublin Core, and custom methodologies
• Robust thesaurus authority control and metadata extraction

Integration & API Support Seamless integration with enterprise systems and third-party applications.

• SharePoint and Microsoft Active Directory integration
• RESTful API for metadata sharing and automation

Workflow & Template Management Customizable workflows and templates for efficient operations.

• Automated ingest, batch processing, and version control
• Custom fields and record templates

Reporting & Analytics Built-in tools for monitoring usage and collection status.

• Audit trails and reporting dashboards

Digital Media Archiving Specialized support for audio, video, and multimedia content.

• Embedded playback for YouTube, Vimeo, SoundCloud
• Metadata tagging and categorization for media files

Benefits

Efficiency & Flexibility Streamlines archive management for diverse organizational needs.

• Reduces manual processes with automation and customizable workflows
• Scales from single to multi-site, multi-collection environments

Security & Compliance Ensures sensitive materials are protected and access is controlled.

• Meets privacy and compliance requirements
• Flexible copyright and download controls

Enhanced Accessibility & Discovery Improves access and visibility of archival materials.

• Public portals increase reach and engagement
• Advanced search and discovery features for researchers and users

Future-Proof & Sustainable Supports long-term preservation and adaptability.

• SaaS model reduces IT overhead and ensures regular updates
• Data migration and integration services for legacy archives