For many colleges and universities, transcript processing remains a stubbornly manual process. It uses valuable staff during peak admissions cycles. Collecting, verifying, and entering official student transcript data into SIS and CRM systems (often from a wide variety of formats and layouts) creates bottlenecks. New student admissions workflows, transfer credit evaluations, degree audits, and progression tracking are all affected. Softdocs Intelligent Transcript Processing (ITP) is a standalone application that removes the delays and data errors of traditional processes. Schools gain:

• 90%+ reduction in data entry
• Error-free student records
• Expedited decision making
• Airtight security and compliance

A Modern Approach to Transcripts

Finally, the high-pressure cycles of processing incoming transcripts are tamed with a fast, simple solution that captures data with industry-best speed and accuracy.  Softdocs Intelligent Transcript Processing is built on cutting-edge generative AI. Faster, more accurate, and requiring far less technical setup than template-based OCR, ITP can read any transcript, regardless of format, and then precisely structure that data for enrollment and admissions staff.

AI-Powered Data Extraction

Automatically extract key data such as student name, school information, course titles, grades, and GPA.

Multi-Format Ingestion

Upload transcripts in any format (PDF, image, scanned document, etc.) one at a time or in batches.

Confidence-Based Review

Focus on the low-confidence fields the system automatically flags for "human-in-the-loop" validation. Ensure accuracy with no wasted time.

Seamless Integration

Easily export indexed transcripts into the student record in Softdocs Document Management (Etrieve) as well as systems like Colleague, Banner, or PeopleSoft.

Secure, Scalable, Compliant

Built on AWS with encryption, the solution is NIST and SOC 2 compliant for schools with high data sensitivity. Student information is not used for AI model training.

Everyone Benefits from Fast, Accurate Transcript Processing

Admissions Office

De-stress the application cycle Large volumes of incoming transcripts during application cycles can feel overwhelming. By automating data extraction, time once spent on data entry can be reallocated to student evaluation.

Registrar’s Office

Work with clean data from the jump Standardized and validated official transcript data streamlines processes for transcript evaluation, transfer credit articulation, and degree audits.

Enrollment

Integrate for reliable decision-making Undergraduate and Graduate enrollment teams benefit from clean data integration into SIS and CRM systems like Ellucian, Workday, PeopleSoft, Salesforce, and Slate.

IT and Systems Integration

Ensure complete, secure data flow Captured information is automatically fed into Etrieve (Softdocs Document Management) and integrated with core systems for harmonious data.