Unlimited Electronic Signatures

Expedite approval processes with compliant, secure, and unlimited electronic signatures.

Paper forms present many challenges. They are error-prone, slow to process, and require wet signatures. With Softdocs eSignatures, the slow tedium of ink signatures is removed. No more printing, writing, scanning, sending, and wondering. Electronic signatures have become a cornerstone of modern digital workflows, enabling institutions to streamline approvals, reduce paperwork, and improve service delivery. At Softdocs, we’ve built an e‑signature solution designed specifically for the needs of higher education and public sector organizations — prioritizing accessibility, ease of use, affordability, and regulatory compliance. Unlike one-size-fits-all platforms, Softdocs eSignatures is tailored to the unique workflow demands and compliance standards of colleges, universities, and local government agencies. From internal approvals to student forms and constituent-facing processes, our solution integrates seamlessly into existing operations — without the complexity or high costs often associated with enterprise e‑signature tools. With unlimited signatures, approval cycles have never been more efficient. Staff, students, constituents and employees simply complete, sign, and submit request forms and applications online for faster service.

ESIGN and UETA Compliance

Electronic signature compliance in the United States.

Compliance Framework

The United States Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA) provide electronic contracts the same legal validity and enforceability of pen-and-paper (or “wet signature”) contracts. There are four major requirements for all electronic signatures to be recognized as valid under U.S. law:

1. Intent to sign
2. Consent to do business electronically
3. Association of signature with the record
4. Record retention

Softdocs eSignatures

The recipient’s electronic signature is created by requiring the user to provide a username, password, and an additional code if necessary. This series of credentials creates a unique login for each user. (Similar to how income tax documents may be processed with only a PIN.) The complete history of the approval becomes part of the document, creating an auditable and tamper-proof trail of actions. This functionality allows originators to view all approval times and dates.

Transformational Benefits of Unlimited eSignatures

Cost Reduction

Third-party electronic signature vendors charge per signatures. Softdocs does not meter usage. Sign a trillion documents if you want!

Go 100% Paperless

Remove the cost and hassle of paper and paper-based approval cycles. No more printing, signing, scanning, and sending.

Expedite Approvals

Remove the tedious waiting. Within workflow automation, signed approvals are near-instant, dropping processes from days to minutes.

Stay Compliant

Remain compliant and audit-ready with legally binding electronic signatures.