Smoothwall Record Manager is a cloud-based safeguarding record management solution designed specifically for educational institutions. It enables schools to electronically record all child protection issues, safeguarding concerns, and behavior incidents, eliminating the need for traditional paper-based daybooks or CP files. The platform provides designated staff with secure, anytime-anywhere access to student records, allowing for timely intervention and efficient management of safeguarding cases. Smoothwall Record Manager supports the creation of detailed student chronologies, integrates with Smoothwall Monitor and Pulse for a unified view of student wellbeing, and offers robust reporting and alerting features. The system is ideal for Multi-Academy Trusts and Governors, providing easy switching between school dashboards and real-time access to safeguarding data across multiple sites. It also includes tools for tagging vulnerable groups, using body maps to identify trends, and setting reminders for reviews and action plans, supporting compliance with regulatory requirements and best practices in student safety management.

Key Features

Electronic Safeguarding Record-Keeping Digitally records all safeguarding, child protection, and behavior incidents.

• Eliminates need for paper-based records
• Centralizes all concerns in one secure platform

Anytime, Anywhere Access Secure, cloud-hosted access for designated staff.

• Raise and review concerns from any device with internet
• Supports remote and multi-site management

Automated Alerts and Notifications Sends real-time alerts to designated staff for new incidents.

• Ensures rapid response and intervention
• Customizable alert settings

Student Chronology and Case Management Maintains a full chronology of all events and actions for each student.

• Tracks meetings, interventions, and behavior reports
• Integrates with Smoothwall Monitor and Pulse for holistic view

Dashboards and Reporting Provides dashboards for individual schools and groups (e.g., MATs).

• Easy switching between dashboards
• Quick report creation, export, and printing

Body Maps and Tagging Supports body maps and tagging for vulnerable groups.

• Identifies patterns and trends in safeguarding incidents
• Tags for groups like Child in Need, Young Carer, CP Plans

Reminders and Reviews Set reminders for case reviews and action plans.

• Keeps safeguarding management dynamic and efficient

Benefits

Improved Student Safety and Wellbeing Enables early detection and intervention for at-risk students.

• Centralizes all safeguarding data for better visibility
• Helps make invisible risks visible

Regulatory Compliance Supports compliance with safeguarding record-keeping requirements.

• Demonstrates due diligence and best practice
• Facilitates audit and inspection readiness

Operational Efficiency Streamlines safeguarding workflows and reduces administrative burden.

• Saves time compared to manual record-keeping
• Enables efficient multi-site management for MATs and authorities

Holistic Student View Integrates with monitoring and wellbeing tools for a complete picture.

• Combines online, offline, and wellbeing data
• Supports targeted interventions and support