Overview

SmartBid is the leading construction bid management software for general contractors. The preconstruction software simplifies bidding for prime, commercial & residential GCs. With SmartBid, users can access a secure web-based & mobile platform to streamline their bid project data, documents and subcontractor communications. All data & projects are guaranteed private & secure, only shared with those given access. With 24/7 live support, we guarantee users & their subs, unmatched customer success in their invitation to bid process.

Features

Send Invitations to Bid

With SmartBid construction invitation to bid software, you can:

• Organize bid project details
• Send invitations to bid and addenda
• Allow subcontractors to directly upload proposals

Share Project Documents

Use the SmartBid online planroom so you never struggle to:

• Access centralized file storage & distribution
• Upload all project documents, no matter the file format
• Grant customized access & editing permissions

Prequalify Subcontractors

Use SmartBid to prequalify subcontractors with:

• The ConstructConnnect Sub Network & SmartInsight Contractor Network integrations to find the most qualified subs
• Integrated ConsensusDocs 721 standard forms
• A custom form builder for detailed questionnaires
• Customized access for the reviewal process & scheduling renewals

Manage Subcontractor Data

Use your SmartBid private subcontractor database to:

• Manage your subcontractor info in a centralized contact database
• Create custom codes & groups of subs for future projects
• Know that your data is guaranteed private and secure

Compare Subcontractor Bids

Our BidTabs feature gives estimators and other bid project team members additional tools to calculate and compare subcontractor bid proposals.

• Consolidate all relevant bid data for more accurate bid calculations
• Replace spreadsheets and standardize your bid tabulation collaboration
• Get side by side subcontractor comparisons to quickly identify candidates

Track Subcontractor Compliance

Easily track, collect & manage your subcontractor compliance with SmartBid Compliance. Efficiently track licenses, COIs, & W-9 documents according to project or company requirements.

• Organize certificate of insurance & contract documents for seamless compliance tracking
• Eliminate manual data entry of document data with Optical Character Recognition (OCR) scanning technology
• Centralize communications with vendors & certificate holders

Reports & Project Metrics

Easily generate project metrics directly from the SmartBid Reports tab, with:

• Standard reports such as Minorities, Duplicate Companies, Bad Emails and more
• Statistics on all communications sent, received and read
• View accepted, declined & proposed invitations to bid
• Create your own custom reports

Live Customer Service

We take the term ‘Software as a Service’ seriously and offer the following support services for you and your subcontractors:

• Live call support
• Live, weekly training sessions
• An extensive training media library
• Easy system request and issue submittal via our online Help Center

Integrations

We strongly believe in enhancing SmartBid with software integrations and partnerships that help our users achieve seamless project management through:

• Access over 1 million subcontractors via sub network integrations
• Project management and ERP integrations
• Syncing cloud storage solutions like Dropbox
• Simple document management through BIM 360 connection