Smart Sourcing by SmartDocs is a SaaS platform designed to streamline and automate the strategic sourcing and procurement lifecycle for organizations. It centralizes vendor management, automates RFx (Request for Proposal, Quotation, Information) processes, and provides a collaborative contract management workspace with versioning and e-signature capabilities. The platform leverages AI-driven analytics for strategic spend analysis, enabling procurement teams to identify cost-saving opportunities and make data-driven decisions. Customizable workflows allow organizations to tailor sourcing and procurement processes to their unique needs, while secure collaboration tools enhance supplier engagement and transparency. Smart Sourcing integrates with existing ERP systems, including SAP, and supports both cloud and on-premises deployment options, making it suitable for organizations seeking to optimize supply chain efficiency, compliance, and financial outcomes.

Key Features

Vendor Management Centralizes and optimizes supplier relationships.

• Vendor onboarding and registration
• Supplier collaboration and performance tracking

RFx Automation Streamlines sourcing events and bid management.

• Automated RFQ, RFP, and RFI processes
• AI-powered question-answering for bid documentation

Contract Management Facilitates transparent and efficient contract handling.

• Contract workspace with document versioning
• E-signature and digital contract execution

Strategic Spend Analysis Provides actionable insights for procurement optimization.

• Analytics dashboards for spend patterns
• Identification of cost-saving opportunities

Customizable Workflows Adapts to unique organizational processes.

• Flexible workflow configuration
• Role-based permissions and approval routing

ERP Integration Ensures seamless data flow with enterprise systems.

• Out-of-the-box SAP integration
• Compatible with other ERP environments

Benefits

Procurement Efficiency Reduces manual effort and accelerates sourcing cycles.

• Automated RFx and contract workflows
• Real-time collaboration and notifications

Cost Optimization Enables data-driven decision-making for savings.

• Strategic spend analysis tools
• Better supplier negotiation and selection

Compliance and Transparency Improves governance and auditability.

• Centralized contract and vendor records
• Secure, trackable approval processes

Scalability and Flexibility Supports growth and changing business needs.

• Modular features and deployment options
• Customizable to fit diverse procurement models