Smart Procurement by SmartDocs is a SaaS platform designed to automate and optimize the entire procurement lifecycle for organizations. It streamlines purchasing workflows, including purchase requisitions, order requests, inventory management, goods issue, and digital signatures. The platform features advanced analytics for informed decision-making, automated workflows to enhance efficiency, and predictive analytics for risk management. Service procurement is supported with tools for managing service entry sheets, invoices, approvals, and timesheets. Smart Procurement integrates seamlessly with SAP and other ERP systems, offers a supplier portal for vendor registration, purchase orders, and invoicing, and provides real-time assistance via chatbots. Deployment options include both cloud-based SaaS and on-premises solutions, ensuring flexibility and scalability for diverse business needs.

Key Features

Automated Purchasing Workflows Streamlines procurement operations from requisition to order.

• Purchase requisitions and order requests
• Inventory management and goods issue
• Digital signatures for approvals

Service Procurement Management Optimizes service-related procurement processes.

• Service entry sheets and timesheet management
• Invoice processing and approval workflows

Supplier Portal Facilitates vendor engagement and transaction management.

• Vendor registration and onboarding
• Purchase order and invoice management

Advanced Analytics Supports data-driven procurement decisions.

• Real-time analytics dashboards
• Predictive analytics for risk identification

SAP and ERP Integration Ensures compatibility with enterprise systems.

• Out-of-the-box SAP integration
• Customizable for other ERP environments

Chatbot Assistance Provides real-time support and user onboarding.

• Chatbots for communication and workflow guidance
• Simplified user onboarding

Benefits

Efficiency and Automation Reduces manual effort and accelerates procurement cycles.

• Automated workflows and approvals
• Minimized operational footprint

Informed Decision-Making Empowers users with actionable insights.

• Advanced analytics and reporting
• Data transparency and accuracy

Risk Management Identifies and mitigates procurement risks.

• Predictive analytics for risk assessment
• Exception handling and compliance tools

Scalability and Flexibility Adapts to organizational growth and changing needs.

• Cloud and on-premises deployment options
• Modular features and customizable workflows