Smart Payables is a SaaS platform designed to automate and optimize accounts payable (AP) and procurement processes for businesses. It provides advanced invoice processing, seamless payment management, and comprehensive expense tracking, all integrated with SAP and other ERP systems. The platform leverages robotic process automation (RPA) and artificial intelligence (AI) to streamline utility invoice management, automate data entry, and reduce manual errors. Smart Payables supports both PO and non-PO invoices, offers real-time approval workflows, and centralizes financial data in a secure cloud repository. Additional features include vendor and contract management, expense reimbursement, corporate card management, and detailed financial analytics. The solution is suitable for organizations seeking to enhance financial efficiency, compliance, and operational transparency.

Key Features

Automated Invoice Processing Streamlines AP workflows and reduces manual effort.

• AI and RPA-driven invoice capture and data extraction
• Supports PO and non-PO invoices
• OCR verification for image-to-text conversion

Seamless Payment Management Simplifies and secures payment operations.

• Automatic payment runs and bank transfers
• Detailed payment history and transaction tracking

Expense Management Centralizes and controls business expenses.

• Expense tracking and reimbursement workflows
• Corporate card management

SAP and ERP Integration Ensures compatibility with enterprise systems.

• Out-of-the-box SAP integration (including ArchiveLink)
• Customizable for other ERP environments

Approval Workflows and Permissions Enhances control and compliance.

• Real-time approval status and routing
• Office 365 integration for Outlook/Teams-based approvals

Vendor and Contract Management Optimizes supplier relationships and compliance.

• Vendor onboarding and management
• Contract lifecycle management

Cloud-Based Data Repository Centralizes financial documents and data.

• Secure, searchable storage (Smart Store)
• SaaS and optional on-premises deployment

Benefits

Increased Financial Efficiency Automates repetitive tasks and reduces processing time.

• Faster invoice approvals and payments
• Lower operational costs

Improved Accuracy and Compliance Minimizes errors and ensures regulatory adherence.

• Automated data validation and exception handling
• Audit trails and real-time insights

Enhanced Transparency and Control Provides visibility into financial operations.

• Centralized data and analytics dashboards
• Real-time tracking of approvals and payments

Scalability and Flexibility Adapts to organizational growth and changing needs.

• Modular features and customizable workflows
• Supports multi-entity and multi-currency operations