Skience Safe is a secure, cloud-based document management solution designed for financial services firms to meet SEC 17a-4 compliance requirements. Integrated directly with Skience and Salesforce, it enables firms to store, organize, and manage documents originating both inside and outside these platforms. Skience Safe automates document retention policies, supports event-based retention, and provides logical navigation between financial accounts, contacts, and households. The platform features automatic uploading and indexing of documents from sources like Salesforce, DocuSign, and Envestnet, as well as private folders for user-specific storage. Time-based document sharing and a firm-defined folder structure further enhance operational efficiency, compliance, and audit readiness. Skience Safe is built to streamline document workflows, reduce manual effort, and provide a single, compliant repository for all critical business and client documentation.

Key Features

SEC 17a-4 Compliant Repository Ensures all stored documents meet regulatory requirements for financial services.

• Centralized, secure storage for all business and client documents
• Automated enforcement of record retention policies

Automated Uploading and Indexing Streamlines document management and reduces manual work.

• Automatic uploading of Salesforce notes, attachments, and financial account documents
• Indexing from DocuSign and Envestnet for seamless integration

Flexible Folder Structure and Navigation Organizes documents for easy access and compliance.

• Firm-defined folder structures for documents from any source
• Logical navigation between accounts, contacts, and households

Private and Shared Folders Supports secure, role-based document access.

• Private folders for user-specific, mutable documents
• Time-based sharing of documents between users

Event-Based and Custom Retention Automates compliance with customizable retention rules.

• Event-based retention for firms using Skience Data Consolidation
• Customizable retention periods for different document types

Benefits

Regulatory Compliance and Audit Readiness Reduces risk and simplifies regulatory response.

• SEC 17a-4 compliance for all stored documents
• Centralized repository eases internal reviews and audits

Operational Efficiency Automates and streamlines document workflows.

• Reduces manual uploading, indexing, and retention management
• Integrates with existing workflows in Skience and Salesforce

Enhanced Security and Control Protects sensitive information and supports secure collaboration.

• Role-based access and private folders for sensitive documents
• Time-based sharing for controlled document distribution

Improved User Experience Delivers a modern, digital workspace for all users.

• Logical navigation and easy access to relevant documents
• Supports remote and hybrid work environments