Shipfix Mail

Shipfix Mail is a specialized maritime email management solution designed to streamline communication and operations for chartering and vessel operations teams. It transforms traditional inboxes into intelligent, collaborative workspaces by leveraging automation, tagging, and real-time data integration. Shipfix Mail is part of the broader Shipfix platform, which integrates communication with operational datasets to enhance decision-making and workflow efficiency.

Features

• Automated Tagging: Emails are automatically tagged with voyages, ships, ports, and workflows based on user-defined rules.
• Smart Search: Advanced search capabilities allow users to find relevant communications quickly.
• Email Scheduling: Users can schedule emails to be sent at specific times.
• Attachment Previews: Inline previews of attachments for faster review.
• Drag-and-Drop Interface: Simplifies email organization and tagging.
• Custom Notifications: Tailored alerts based on user preferences.
• Live Collaboration Updates: Real-time visibility into team actions and progress.
• Inbox Tabs & Filters: Create multiple tabs with saved filters for focused views.
• Snippets & Templates: Insert reusable content blocks into emails.
• Distribution Lists: Manage mailing lists for bulk communication.
• Mobile App Support: Full functionality available on iOS and Android.

Capabilities

• Contextual Email Parsing: Uses machine learning to understand email content and classify it by type.
• Operational Data Integration: Extracts shipping-related data into Order, Tonnage, and Fixture lists.
• Unified Communication: Enables charterers and operators to work from a shared platform with synchronized data.
• Folder Management: Organize emails by mailbox folders with drag-and-drop functionality.
• Security & Compliance: ISO-certified for data protection, trusted by major maritime stakeholders.
• Custom Workspace Setup: Users can configure tabs, filters, and layouts to match their workflow.
• Advanced Filtering: Filter emails by sender, tags, status, and more.
• Email Rules Engine: Automate actions based on email content or metadata.

Benefits

• Operational Efficiency: Reduces time spent managing emails and improves response times.
• Improved Prioritization: Helps teams focus on critical tasks through automated tagging and filtering.
• Enhanced Collaboration: Facilitates seamless communication between global trade teams.
• Reduced Email Clutter: Supports a “zero inbox” policy by organizing and archiving emails intelligently.
• Better Decision-Making: Combines communication with real-time vessel and port data.
• Scalability: Suitable for teams of all sizes, from small operators to large chartering departments.
• Business Continuity: Ensures that no critical communication is lost or overlooked.