Shared Email Templates for Outlook

Smart way to handle routine emails If email communication is part of your daily work, there is an easy way to make it more effective and productive:

• Create reusable email templates seamlessly integrated into Outlook.
• Customize and individualize as necessary.
• Use personally or share with teams.
• Reply to emails with a click!

Create once, reuse any time

• Quick replies for routine emails
• Easy customizable personalized templates
• Dynamic templates with fillable fields
• Gorgeous html-based template designs
• Custom-tailored bulk mailings
• Easy user and team management
• Quick and straightforward template sharing
• Personalized attachments in mail merge campaigns
• Company-wide and team-wide signatures

Unique features

Always at your fingertips

Contrasting from Outlook's inbuilt features, Shared Email Templates brings all the functionality directly into the message window. All manipulations are done from a single side bar. Built-in views and filters help organize your templates and visually navigate content. You can now create, edit and use email templates at a moment's notice, without switching back and forth between different tabs or digging into the menus.

One storage for templates

We solve the issue of templates scattered in different places by keeping all of them under one roof. This way you can access templates from all your Microsoft accounts without limits. And feel free to import your Outlook drafts to the storage!

Cross-device access

Shared Email Templates supports a variety of devices, from Macs and PCs to Windows tablets. As all the templates are securely stored in your account, you can access them easily, no matter what device you are on. Whether you're working from the office, in the field, or on the road, enjoy unlimited flexibility in using your templates wherever you are.

Routine emails made custom-tailored and personal

With a rich set of inbuilt macros, there are dozens of ways to personalize your emails addressing people's specific concerns:

• Insert the recipient’s name anywhere in a message.
• Create a personalized subject line.
• Dynamically attach files or entire folders.
• Insert fillable text fields, date-picker calendars, and dropdown lists.
• Pull relevant data from Excel sheets. Customize your repetitive emails to the fullest extent possible and enjoy an improved engagement rate!

Dynamic templates with conditions

To tailor your messages to different situations and audiences, assemble templates dynamically using shortcuts or conditional If sections. Reuse your existing templates as building blocks for new ones, without wasting time on rewriting, updating or copy-pasting anything. Make your messages more relevant by inserting specific parts of a template only when certain conditions are met, such as when the email subject or body contains or does not contain a particular word.

Team communications kept consistent

Easy and comfortable template sharing is the key concept. Created an eye-catching email offer? Share it with your colleagues. Made responsible for all email communications in your team? Store all templates used by your teammates in a shared folder, so your clients always get verified and up-to-date information. If needed, shared folders can be password-protected and accessed only by those eligible. Extremely helpful for remote teams.

Not just email replies

The functionality of Shared Email Templates can be as minimal or as powerful as you need. Aside from email templates, you can create templates for meeting requests and appointments. All are fully customizable with rich-formatting, images, attachments and dynamic content.

Ideal for personalized mass mailings

Whether you are a top manager or junior assistant, you surely have friends to send season's greetings to or clients seeking business updates. There is no need to buy special Mail Merge software for this. Utilize templates that are already in your Outlook! As an extra bonus, you'll get a collection of professionally designed ready-to-use HTML-based templates (8 layouts and 14 color themes), perfectly suited for newsletters and captivating promotional messages tailored for each recipient. You can even add personalized attachments in your mail merge campaigns!

Company or team wide signatures

To maintain the same style of emails within the entire company, you can set up a company-wide signature with professional and consistent branding. Or you can create a different signature for each team with its own structure, contact details, promotional banners, etc.

All your data is safe & secure

Most importantly, your emails, files, and any data you have on your computer and your Microsoft 365 storage never leave your Outlook, computer and cloud. This isn't just a feature; it is zero-trust and privacy-by-design principles implemented in our software architecture.