Fuel digital innovations with end-to-end intelligent content management

Reimagine your business with fully digitalized processes and real-time information. The SAP Extended Enterprise Content Management (SAP Extended ECM) application by OpenText covers document and records management needs including information retrieval and collaboration by connecting e-mails, documents, and other content to core business processes.

• On-premise and private cloud deployment
• Process-centric collaboration
• Content-centric workflow
• Enterprise archiving and document capture

Key benefits

Simplify access to all relevant information

Gain a 360-degree view of all information as part of your business processes across departments and office locations.

Improve business efficiency

Streamline IT, cut application and administration costs, and optimize resource consumption, while shortening cycle time by integrating content with transactions and workflows.

Mitigate compliance risk

Reduce regulatory compliance risk by implementing a DoD 5015.2-certified records management solution for unstructured content, including physical records.

Key features

Process-centric collaboration

• Integrate with Microsoft Office 365 to support online co-editing, Microsoft Team integration, and more collaboration options
• Leverage business workspace features to strengthen internal collaboration, help ensure accurate information disclosure, and reuse traditional corporate content

Document management

• Link any piece of electronic content to business processes to find and share content with greater ease
• Help ensure information accuracy and currency through document version control, access control, and audit trail capabilities
• Enable users to find what they need, when they need it

Document capture

• Manage scanning requirements with automated metadata tagging and enhanced image scanning
• Support critical business systems and all major scanning hardware to turn paper documents into digital business assets
• Render content into standardized formats automatically to help ensure future readability

Records management

• Provide a records management program that spans multiple SAP and third-party systems
• Manage electronic and physical records throughout their lifecycles
• Create classification plans, retention periods, and disposition policies and place items scheduled for destruction on hold

Content access

• Retrieve business-related documents from any location to help ensure consistent information flows and efficient global business processes
• Integrate content from multiple SAP and third-party systems to create process-oriented, virtual views directly in your SAP system

Enterprise archiving

• Archive petabytes of digital ECM and SAP content in a common archive store
• Write content onto alternate, unchangeable storage media; time-stamp it; and then retain audit trails within the archive
• Identify duplicate instances of content within the file system to eliminate redundant copies

Intelligent viewing

• Flexible, scalable, and collaborative document viewing
• Collaborate with threaded commenting and annotation tools
• Assign annotation access roles and protect content with security features

Microsoft Office 365 integration

• Integration with MS Teams spaces and Office applications
• Connect business processes to collaboration and communication tools
• Access business workspaces from Microsoft SharePoint

Document generation

• Output management, ad-hoc document creation, and automation
• Create quotes, proposals, contracts, and employee communication within the business process
• Populate documents with workspace metadata
• Automate creation based on events or metadata changes
• Enable end-user personalization with rule-based guided creation