Create Restaurant Staff Schedules 75% Faster

HotSchedules reduces managers’ time to create, communicate, and manage employee work schedules. Trusted by over 2,000,000 users across 150,000 locations.

• Cut costs, not corners with demand-driven scheduling
• Built in scheduling compliance management
• Integrate your scheduling seamlessly with your existing POS

Build happy teams

Give your team members the flexibility they want, the communication tools they need, and the benefits they deserve.

Modernize operations

Embrace AI-driven solutions to automate tedious yet critical tasks so managers can get back to the work they love.

Overcome tight margins

Start planning your expansion by decreasing labor spend, increasing sales, and improving customer OSAT scores.

How it works

Set your labor rules

During implementation, we’ll establish your labor rules, or how many employees you require based on expected sales or guest count. For example, for every $2,000 spent on a Friday, your brand standards may require 2 servers and 1 bartender.

Generate your demand forecast

See into the future with AI forecasting and automatically create house shifts that meet demand and align with your predetermined labor rules. When moving from manual calculations, our forecasting technology can improve accuracy by up to 75%.

Deploy optimized and compliant schedules

Click auto-schedule to auto-assign shifts to employees based on availability, skill level, labor laws, and more. It’s a perfectly optimized schedule that meets customer demand in seconds, not hours.

Give employees schedule flexibility

After posting the schedule, employees can easily request to swap, drop, or pickup shifts from our top-rated business app. Managers will receive shift change requests on their mobile app with any compliance warnings so they can make informed decisions on-the-go.

Schedule your restaurant staff faster online

Create schedules faster, approve shift swaps, and reduce scheduling errors—all with the tap of a button right from your phone. No matter the size of your operation, HotSchedules gives your restaurant the mobile scheduling tools to manage your workforce the way they want to be managed.

• Reduce scheduling errors, shortages, and overages.
• Any schedule changes automatically update employee schedules
• Get overtime alerts, weather alerts, and forecasting tools
• Simplify scheduling with a drag-and-drop interface
• Keep time off, PTO, availability, and hours in one centralized spot
• Approve or deny shift transactions in one click

Text, message, and email groups by department, company-wide, or individually

Making schedule changes? Just text your team. Need a shift covered right now? Yep, you can do that, too. No more bulletin boards, phone calls, sticky notes, or lost vacation requests—it’s all centralized in the app.

• Mobile messaging hub for better communication among team members
• Broadcast messages across stores before employees can view their schedules
• Syncs with Google Calendar
• Handle shift swaps and schedule changes from your phone
• Make company-wide announcements

Shift swaps, schedule changes, and emergency notifications sent and approved from your phone

Changes to the schedule can’t be avoided, but with HotSchedules, employees can request to swap, release, and pick up shifts right from their mobile devices. The work schedule and roster are instantly updated with a manager’s approval. Changing a schedule has never been so easy.

• Release a scheduled shift right from your phone
• Notify others when you want to pick up a shift
• Swap shifts between employees, then send to manager for approval
• Any schedule changes automatically update the schedule
• Notify employees on their app

Stop chasing data

Siloed data is wasted data. Quickly identify employee scheduling and labor trends at the individual, regional, and national level by making workforce management data accessible and digestible. Our custom KPI dashboards make it easy to access popular reports like:

• Sales & labor costs
• Labor variance
• Proforma