Records Digitization

Parchment Records Digitization is a comprehensive record scanning and indexing service that transforms your legacy student records into indexed, digital files. Conveniently store, access, and fulfill requests from your Parchment Credential Library, K-12 Document Management, or K-12 Cumulative Folders.

Are your student records doomed to the dungeon room?

There’s no shame if they are, they have to be stored somewhere!

• **Anytime, Anywhere Record Access: **Remote work? No problem. Manage incoming requests for legacy records with ease when you have secure, electronic access to all of your student records. Store files on the user-friendly Parchment platform or not— we provide you digital records after we’ve scanned and indexed them so you can do what’s best for your district now and into the future.
• **Stop Stressing about Security of Records: **Don’t let the fear of natural disasters wiping out your records keep you up at night. Parchment’s expert team can digitize legacy records of all types, ensuring they’re safe, secure, and easily accessible—even in a crisis. Plus, you’ll have peace of mind with a certificate of destruction, as our FERPA-trained staff securely disposes of the originals.
• **Reduce Storage Costs and Physical Limitations: **Get rid of the storage center you’ve been renting and repurpose your overflowing records room. With no storage limits or upcharge on the digital, easily searchable Parchment Credential Library we provide you, your space and budget are yours to put to better use.
• **Faster Search and Retrieval: **Find that record from decades ago, in seconds. Parchment catalogs your newly digitized records by key personal data points and creates a comprehensive learner roster in your credential library to make finding the record you need super simple and super fast.

Features

• Full-Service Scanning: Send physical records (paper, microfilm, etc.) to Parchment for secure digitization.
• Indexed & Searchable: Records are indexed by key data points like name, DOB, and graduation year for fast retrieval.
• Credential Library Integration: Digitized files can be stored in Parchment’s Credential Library or exported via SFTP.
• Secure Destruction: Originals can be securely incinerated with a certificate of destruction provided.
• Quality Assurance: Triple QA checks ensure accuracy and compliance throughout the digitization process.