Manage All Contractor Details With Prometheus Contractor Management

The Prometheus Contractor Management Suite is a solution designed to handle all facets of your contractor management process, including contractor onboarding, contractor management, contractor cost tracking, resource qualification management, gate reconciliation, job bidding, and contractor job planning. Our solution allows you to maximize the efficiency of your contractor management process to decrease contractor costs.  The solution is available standalone or as an add-on for both Prometheus STO Planner and Prometheus Planning & Scheduling, and offers seamless integration with your EAM, ERP, or CMMS. Contractor Management provides you with access to out-of-the-box reports, so that your contractors and internal employees can easily visualize contractor cost and performance data.

Contractor Cost Tracking

Streamline data capture, tracking, review, approval, and payment processes to increase ROI and operating cost savings.

• Save time entering and reviewing/correcting time, attendance, and cost data.
• Eliminate errors in the invoicing process.
• Leverage accurate, current data to improve contract negotiation.
• Gain streamlined access to pertinent data and documentation. Quickly review and approve/reject invoiced costs.
• Expedite contractor payments.
• Enter data on the go with mobile capabilities. Gate Reconciliation 
• Sync gate data with contractor management for improved accuracy. 
• Automatically flag time entries that do not match gate time. 
• Review and correct inaccurate time entry information. 

Contractor Onboarding

Manage your contractor onboarding in one place, so that you have all necessary details about each contractor before they begin performing work. 

• Verify contractors have correct insurances to perform specified work.  
• Gain information about contractor qualifications.  
• Check contractor skill level by trade to ensure they can perform certain tasks. 

Contractor Management 

Manage all facets of your contractors in one integrated contractor management system. Maximize efficiency and improve accuracy of contractor rates and time.  

• Create new vendors directly in Contractor Management.
• Define set approval workflows for contractor labor, materials, and equipment. 
• View history associated with all transactions such as who submitted, what time it was submitted, and approval or rejection notes. 

Resource Qualifications 

• Attach correct documents and details to each contractor profile.  
• Track individual contractor performance and attendance. 
• Enable contractors to update their qualifications.

Job Assignments

Job Bidding 

Easily view and accept contractor job bids in one place and gain visibility into historical information. 

• Review and manage Requests for Quotes (RFQs). 
• Manage vendor acceptance directly within Contractor Management. 
• Track history of transactions, rate proposals, and other bid details. 

Contractor Job Planning

• Provide daily job reports and job plans to contractors.  
• Create daily projections of resources based on craft and shift.   
• Gain visibility into discrepancies in projections and details entered.  

Benefits

Seamless integration with existing systems

Integrate with major ERP systems such as SAP, Maximo, and Oracle.

Keep maintenance on-track and on-budget

Track contractor labor and material costs, and compare to previous contractor rates.

Manage complex shift assignments

Handle overtime and shift assignments directly within the system.

Easily configure screens and business rules

Configure user settings and business rules to your specific contractor management process.

Track and compare contractor performance

Track contractor metrics like cost, attendance, performance, and more.