Overview

Rentman is an operations management platform tailored to AV and event production organisations. It offers end‑to‑end project workflow support—from initial concept and quoting through resource planning, scheduling, equipment tracking, crew coordination, invoicing, and data analytics—in one central system. It scales with your business and supports global use.

Features and Capabilities

• **Project Setup & Templates: **Create new projects quickly and turn successful jobs into reusable templates to reduce planning time and standardise workflows.
• **Quoting & Invoicing: **Generate professional quotes using custom or pre‑built templates. Clients can approve proposals digitally via e‑signature. Supports discounts, VAT configuration, and generates invoices/contracts from within the project interface.
• **Resource Planning & Scheduling: **Access real‑time availability of equipment, crew and vehicles to avoid conflicts, group jobs or gear, and adjust pricing dynamically. Team visibility prevents double bookings and improves coordination.
• **Equipment & Inventory Tracking: **Track assets with barcodes or RFID across multiple locations. Enable packing lists, sub‑rentals, repair history, and shortages handling—all visible to warehouse teams.
• **Crew & Transport Management: **Staff events faster by assigning crew based on availability, roles, and cost. Track hours and integrate with time‑tracking modules. Prevent workload imbalances and boost efficiency.
• **Financial Oversight & Analytics: **View estimated, planned and actual costs alongside revenues, discounts and margins within the project’s Financial tab. Monitor profitability and adjust planning before and after execution.
• **CRM & Communication: **Centralise client data, store notes, reminders and contact preferences. Enable team access to project files, messages and status updates.
• **Integrations & API: **Connect with QuickBooks, Xero, Stripe, Mollie, WooCommerce, Zapier, calendars and more. Use the Rentman API for custom automation and workflows.
• **Scalable Licensing & Support: **Rentman offers flexible licensing that can be tailored to features needed, plus personalised onboarding and free global support from real people.