Volopay offers a comprehensive procurement platform designed to streamline every step of the purchasing lifecycle. From employee purchase requests to vendor management, contract oversight, invoice matching, and automated payments, the system enables finance teams to cut manual work, reduce delays, and achieve end-to-end visibility. It provides a single dashboard to manage purchase requests, approvals, purchase orders, invoices, payments, and accounting integrations, making procurement simpler, faster, and more controllable across departments and projects. With centralized vendor data, customizable approval workflows, and seamless integration to accounting systems, organizations can enforce policies, prevent duplicate payments, and maintain accurate financial records.

Key capabilities include automated approval routing, centralized purchase orders, contract management with fast search and filters, automatic invoice matching (including OCR-based receipt matching), and real-time budget tracking. The solution also supports a robust financial stack—corporate cards, expense management, a multi-currency business account, accounts payable, and broad integrations—delivering a unified spend management experience from intake to pay. Three-way matching, OCR-enabled receipts, and real-time spend insights help finance teams reduce errors, improve control, and accelerate procurement outcomes.

Features & Benefits

• Procurement Lifecycle Automation: Automates the end-to-end process from purchase requisitions to payment processing, with automated approvals and streamlined workflow routing.
• Centralized Procurement Dashboard: A single digital hub to view, track, and manage all procurement tasks across departments and projects.
• Contract & Vendor Management: Searchable contracts and centralized vendor details to speed negotiations and ensure compliant payments.
• Automated Invoice Matching & OCR: Automatically matches invoices to purchase orders and receipts; OCR receipts simplify expense capture.
• Real-Time Budgeting & Spend Visibility: Monitor budgets by department or project in real time, with automatic deductions as expenses occur.
• Financial Stack & Spend Controls: Integrated spend management with corporate cards, expense management, multi-currency business account, accounts payable, and accounting automation.