Procure-to-Pay software

Achieve greater control and visibility of your spend to take your purchasing to the next level. With Proactis Procure-to-Pay, also known as Purchase-to-Pay and P2P software, you can control the whole purchasing process - from order request and approval, to order creation and receipt - across all products and services, in one system. You can guarantee that your employees order within the defined procedures, policies and budgets.  Procure-to-Pay is intrinsically linked to your operational procurement processes, from order requisitioning to the processing of the invoice. The solution takes the ‘online shopping experience’ for users to the next level, with features such as intelligent search functions helping the user to find the products and services more easily, across catalogues.  The software assigns the correct steps in the buying process (guided buying), so that even occasional users can navigate the process themselves, while the order requisition process ensures that orders are placed with contracted (preferred) suppliers and as per the correct conditions (compliance).

Find out why P2P is the centrepiece to the Source-to-Pay process and how it can enable value across it all:

This guide makes the case that the route to maximum agility across Source-to-Pay sits with P2P as the ‘strategic linchpin’ - covering the key objectives in finance transformational projects:

• Visibility and control of cost against budgets.
• Visibility of spend through commitment account.
• Better cashflow management.
• Maximum efficiency of spend management processes.
• Effective use of employee time.
• Optimised invoice processing.
• Maximising the value created by procurement.
• Minimising fraud and risk across the supply-chain.

With Proactis Procure-to-Pay software you can achieve:

• Full control of your complete operational procurement process.
• Accelerated procurement process and prevention of unauthorised purchases.
• Reduced risk of supplier non-conformance and non-compliance.
• Everyone in your organisation can place orders, through a user-friendly set-up, from approved supplier catalogues or websites.

Automatically allocate costs

Proactis will arrange the cost allocation for budgets and invoice processing automatically, from the moment the purchase request is created. You can then allocate cost centres to an individual user (for example, the person placing the order, assistant or budget owner) or to a department.  Cost accounts can be allocated to individual products and/or categories within a procurement catalogue, so when the person placing orders selects a product or catalogue, the cost category will be entered automatically.

Approve requests, quickly and accurately

Many organisations overspend millions on procurement management, but with Proactis you have complete control of ordering authorisation, stock and budgets to ensure that your employees are ordering within the defined procedures - removing unauthorised agreements. You can define the approval structure in the software based on product type, cost centre and order amount and a flexible workflow ensures that orders are always approved in accordance with the internal procurement rules. The software ensures that all users have insight into the status of their order request.

Supercharge coding in your order and invoice processes

Proactis Rego Cai uses cutting-edge technology to revolutionise purchase order and invoice coding.  Engineered to enhance the AP Automation process through improved operational efficiency and accuracy, Cai leverages predictive AI and machine learning to elevate organisations from manual, error-prone coding in their order and invoice processes, to a more sophisticated, efficient and accurate AI-driven approach.

Realtime budget control

Proactis provides extensive budget management and monitoring functionality and seamlessly links with our complete P2P platform for contract management, ordering, hiring of external staff, and invoicing.  Budgets can be monitored from both the order process and the invoicing process, providing you with real-time control. Budgets no longer need to be manually adjusted each time changes are made.

Eliminate fragmented spend and achieve savings 

By addressing the tail-end of spend together, Procurement and Finance can deliver significant savings in terms of both reduced unit prices and process improvements – both of which free up money and valuable resources.