PrintVisor is a Windows application that monitors printer usage and ink/toner levels, providing real-time monitoring and logging for local, virtual, and network printers. It collects comprehensive data on the status of all printing devices within an organization, displaying this information both in the desktop application and a web dashboard. Designed to ensure smooth office workflows, PrintVisor provides critical data on printer statuses, potential errors, current print queues, total printed documents and pages, and average waiting and printing times. The software enables users to track the availability, current status, and workload of all connected printers. It allows for checking ink and toner levels, as well as daily, weekly, and monthly statistics on printed documents. PrintVisor also maintains a record of recently printed documents and sends alerts and notifications about various print-related events, offering full control over any printing device on the network. Users can access detailed information such as current ink/toner levels, when restocks are needed, printer status, device activity, and user printing habits (who, what, and when). It helps in optimizing print fleet utilization by identifying heavily loaded or idle devices, managing paper consumption through visual reports, and enhancing print security by logging jobs and preventing misuse.

Features & Benefits

• Printer Management
  • Displays the status of each printer, enabling quick identification of issues and immediate action for unavailable or heavily loaded devices. Users can set default printers and clear print queues to maintain smooth office operations.
• Uninterrupted & Smooth Printing
  • Ensures consumables never run out unexpectedly by providing timely information on ink, toner, and paper needs. It also monitors average waiting and printing times to optimize document flows and distribute printer workload for continuous workflows.
• Print Security
  • Contributes to secure printing by ensuring only work-related documents are printed, preventing misuse of consumables, and safeguarding confidential documents from unauthorized access, thereby mitigating potential data leaks.
• Cartridge and Ink/Toner Monitoring
  • Displays cartridge levels on both the desktop application and the web panel, monitoring ink or toner data for local and network printers of various models.
• Printer Status Monitoring
  • Displays the availability and status of each printer, including online/offline, standby, error, no ink/paper, paper jam, and door open. It also shows the number of documents being sent to a particular printer.
• Data Collection from Remote Printers
  • Connects all company printers under a single profile, ensuring data reception from every printer regardless of its physical location.
• Manage Paper Consumption
  • Provides information on the number of paper sheets printed over specific periods (day, week, month), enabling cost estimation and effective reduction.
• Printer Load Monitoring
  • Determines the current number of files in print queues and estimates printer workload. The program can also set a printer as default and quickly open its print queue.
• Real-time Notifications
  • Sends instant notifications via Email, Slack, or Telegram about critical events such as printer/computer unavailability, errors, paper jams, missing paper, open doors, printing outside office hours, and more.
• Printer Performance Evaluation
  • Helps evaluate printer efficiency by tracking pages printed per minute, hour, day, or month, allowing for the replacement of inefficient models and optimization of the print fleet.
• Logging Print Jobs
  • Displays names of files sent for printing, usernames, and associated computers (partially hidden for security), providing a clear audit trail of who, what, and when documents were printed.
• Access Common Statistics via Web Interface
  • Provides visual graphs in the Admin Panel with information on document and page counts printed from specific printers/computers over various periods, aiding in understanding user habits and budgeting consumables.