Policy Management Software

Measure Your Program Outcomes

•  **55% **reduction in the time taken to create and update policies
•  **90% **decrease in the time taken to review and approve policies
•  **50% **time savings in tracking and linking policies to regulations

Create and Manage Your Organizational Policies Easily and Effectively

MetricStream Policy Management software, built on the MetricStream Platform, streamlines and simplifies the creation and communication of organizational policies. The product software cuts across enterprise siloes, integrating policies and documents into a centralized policy portal. Using intelligent search capabilities, the product scours thousands of enterprise-wide policies and documents to find the information needed. It also streamlines time-consuming policy and document workflows, enabling you to better manage policy communication, attestations, and exceptions—ultimately improving consistency and efficiency. We bring policies to where you are—engaging the first line and increasing policy awareness.

How Our Policy and Document Management Software Helps You

Centralized Policy Portal for Quick and Easy Access

Access your organization’s latest policies on the product’s centralized policy portal, designed with a simple, intuitive, and easy-to-use interface. View a snapshot of each policy, bookmark policies, and browse those that are most frequently accessed or have recently been published.

Smart, Time Saving Policy Discovery and Search

Quickly search for policies applicable to you from wherever you are with policy search widgets in your intranet, conversational chatbot, or any other workplace tool of your choice. Leverage the product’s natural language processing (NLP) based smart search to enable frontline employees to quickly and easily discover relevant policy information based on their “intent”. The search also factors in related risk and compliance aspects.

Collaborative Policy Creation to Improve Time Management

Upload policies directly from your system, modify existing policies, or create policies from scratch in collaboration with relevant stakeholders. With Microsoft Office 365 integration, work simultaneously - view and edit the same policy at the same time, for faster, more effective results.

Policy-Mapping to Regulations to Stay Primed, Always

Map policies to regulations, risks, controls, requirements, and processes. Link specific sections of policies to applicable regulations and compliance requirements. Trigger automated email notifications and alerts to relevant users indicating changes in policies.

Streamlined, Collaborative Review and Approval Processes

Route either the entire policy document or sections of it for review and approval. If required, enable different sections to be reviewed by different people. Allow multiple users to collaborate on policy review and approval and add their comments.

A Systematic Approach for Policy Communication

Once the policy reviews are completed, communicate the policy to all relevant users through email notifications. Categorize users by roles and allow them to access and read the policy based on their assigned privileges.

Better Configured Policy Attestation Processes

Facilitate policy attestations based on a chosen user or user group. View tasks for attestation on the policy portal. Enable attestations only after each employee scrolls through the entire policy document.

Simplified Policy Exceptions Request Process

Request exceptions for policies right from the policy portal. Specify the reason for exception and the duration for which the exception is required. Configure workflows to manage exceptions and track the status of exceptions.

Comprehensive View of Policies with Reports and Dynamic Dashboards

Leverage powerful reports and graphical dashboards for real-time visibility into the policy management program. Drill down to view statistics and data on policies by type, status, audit history, in-process documents, links to compliance, and associated risks and controls.

Benefits

• Reduce the cycle time required to create, refresh, and align policies with regulatory requirements
• Build confidence by enabling timely communication of policies and tracking attestations from the right audiences
• Gain assurance that your organization is compliant with regulatory requirements by simplifying the collection of evidence with attestations
• Proactively identify potential policy violations by managing the policy exception process in an efficient and transparent manner.