Patient Recruitment

Cloudbyz Patient Recruitment is a comprehensive, cloud-based SaaS solution designed to streamline and accelerate the patient recruitment process for clinical trials. Built on the Salesforce platform, it empowers sponsors, CROs, and research sites to manage recruitment campaigns, pre-screening, consent, and enrollment with greater efficiency, transparency, and scalability. The platform supports all phases of clinical trials and is tailored to meet the unique needs of each study.

Features

• Study Website & Documents: Create centralized study websites with landing pages, self-assessment tools, and patient registration—no additional hosting required.
• Pre-Screening: Automate pre-screening with predefined questions and match patients to the nearest recruiting site. Notify sites when participants qualify.
• Appointment Calendar: Set up study-specific appointment slots with automated confirmations, reminders, and follow-ups via email or SMS.
• eConsent: Replace paper-based consent with multimedia-enabled, mobile-friendly electronic consent forms. Integrate with EDC systems for real-time tracking.
• Study Set Up: Configure studies with details like phase, indication, eligibility, and outcomes. Track protocols and amendments.
• Regulatory and Ethics Approvals: Manage IRB/IEC approvals and organize recruitment content by approval and expiry dates.
• Study Calendar: Plan and manage recruitment milestones and resources across studies.
• Participant Portal: Provide patients access to pre-screening, eConsent, educational materials, lab reports, and screening results.
• Recruitment Campaigns: Launch digital campaigns using templates and track effectiveness in real time.
• Recruitment Call Center Management: Handle inbound/outbound calls, record calls, and analyze recruiter performance metrics.
• Reports and Dashboards: Generate custom reports and visual analytics to monitor recruitment and screening metrics.
• Budgeting: Allocate budgets for recruitment and promotional activities. Compare ROI across sites and campaigns.
• Volunteer Database: Segment patients by demographics and medical history. Create disease registries and study-specific lists.
• Site Engagement: Share content and updates with research sites via an investigator portal. Monitor site performance.

Capabilities

• End-to-end digitalization of the recruitment process
• Real-time visibility into recruitment metrics and campaign performance
• Seamless integration with EDC and other clinical systems
• Centralized management of study documents and approvals
• Automated workflows for pre-screening, consent, and scheduling
• Multi-channel outreach and campaign tracking
• Scalable deployment with minimal IT overhead
• Enhanced patient engagement through personalized portals

Benefits

• Accelerated Enrollment: Faster patient identification and onboarding through automation and targeted outreach.
• Improved Efficiency: Reduced manual coordination and administrative burden across recruitment workflows.
• Higher Engagement: Personalized experiences and mobile-friendly tools increase patient satisfaction and retention.
• Better Metrics: Real-time analytics and dashboards enable data-driven decision-making.
• Cost Optimization: Budget tracking and ROI analysis help optimize recruitment spending.
• Compliance and Transparency: Centralized tracking ensures regulatory compliance and sponsor visibility.