Out of Office Manager

• Centrally manage automatic replies and out of office replies
• Improve customer service and internal communication
• Perfect for administrative staff such as receptionists
• Used by thousands of companies around the world
• Designed for Exchange Online and Exchange Server

Overview

• Improve collaboration by ensuring colleagues get an automatic response from anyone who is unavailable
• Schedule automatic replies for users, or even whole teams, when you know they will be unavailable
• Requires little or no training to use offering a user interface that is simple and easy to use
• Improve customer service ensuring customers get an automatic response from anyone who is unavailable
• During the holiday periods, you can manage automatic replies for anyone who is away
• Easy to deploy and support for any number of users and in any size of organization
• Create reusable templates for common automatic replies and use merge fields for contact information
• When an employee calls in and is unable to make it into the office, you can enable an automatic reply
• Maximize your organization’s use of the automatic reply feature in Office 365 and Exchange Server

How it works

Browse address books, groups and users, and view, enable, schedule, disable and change automatic replies as required. Use the group apply wizard for greater flexibility to apply new automatic replies, or enable, schedule or disable existing replies, for any number of mailboxes in one simple operation. Create reusable templates with automatic replies, optionally using merge fields to include individual and correct contact information merged from your Active Directory, which can then be applied to any group or user at any time. Automatic replies will always be sent to people inside your organization, but can be enabled or disabled for people outside of your organization, and if enabled, then enabled either for contacts only, or for anyone outside your organization. Out of Office Manager is a simple, yet essential tool for any organization that uses Office 365 or Exchange Server.

Features

• Central control – manage automatic replies on all mailboxes in your entire organization
• Templates – create reusable templates to apply automatic replies to groups and mailboxes any time
• Internal and external replies – use same or different automatic replies for internal and external recipients
• Manual review and update – browse address books and review and change automatic reply messages and settings
• Correct contact information – merge automatic reply messages with contact information from Active Directory
• No mailbox access rights – users do not need impersonation role; access is via separate configured account
• Group update – apply automatic reply messages and settings to any number of mailboxes in one go
• Flexible update modes – enable, disable, or schedule automatic reply with or without change to messages
• PowerShell not required – a simple and intuitive user interface replaces complex PowerShell commands!

Benefits

• Centrally manage automatic replies (also known as out of office replies) easily and efficiently
• Allow key staff to manage automatic replies for other users without needing mailbox access rights
• Templates with merge fields allow reusable replies with individual and correct contact information
• Can help improve customer service from consistent and better use of automatic replies
• Can help improve collaboration between staff thanks to better use of automatic replies
• Use Out of Office Extender (licensed separately) to reset the automatic reply sender list daily