Optimal License Management Assistant™ (OLMA) is a centralized license management and reporting tool for Microsoft Azure and Office365 environments. Designed to help organizations reduce costs and improve efficiency, OLMA provides visibility into license usage across services like Exchange, SharePoint, and OneDrive. It identifies unused or underutilized licenses, enabling IT teams to reallocate or remove them, ensuring that companies only pay for what they actually use.

Features

• Centralized Dashboard: Easy-to-use interface for monitoring license assignments and usage.
• License Usage Tracking: View which licenses are assigned, used, or unused, including last usage date.
• License Type Visibility: Identify mismatches between license type and actual usage (e.g., full client vs. web/mobile only).
• Custom Alerts: Set alerts for anomalies such as overlapping or duplicate licenses.
• End-User License Requests: Built-in workflow for users to request licenses.
• Chargeback Reporting: Generate reports for internal cost allocation.
• Cost Optimization Scenarios: Real-world examples show potential savings by downgrading or removing licenses.

Benefits

• Cost Savings: Organizations typically save 10–20% annually by eliminating unnecessary licenses.
• Operational Efficiency: Streamlines license management and reduces administrative overhead.
• Improved Visibility: Provides detailed insights into license usage patterns and trends.
• Scalable for All Sizes: Suitable for organizations with thousands of users.
• Quick ROI: Immediate savings through actionable insights—e.g., one case showed $201,600 in annual savings.
• Compliance and Governance: Ensures proper license allocation and avoids over-licensing.