The Product

OpenBlue Employee, formerly FMS:Employee, offers solutions for organizations with powerful, integrated scheduling features. Built for flexible, collaborative workplaces and designed to increase efficiency and productivity for in-office and remote employees. OpenBlue Employee features desk and resource scheduling, interactive floor plans, contactless workflows, visitor management, and much more.

Workplace Experience Technology for Every Strategy

FM:Systems’ OpenBlue Employee suite of products is a cloud-based platform designed to increase efficiency and drive productivity in today’s dynamic, digital workplace. From conference room reservations and service management to agile work strategies and interactive floor plans, OpenBlue Employee offers cuttingedge technology, integrated hardware and industry-leading expertise in implementation and change management. Flexible, robust and scalable, OpenBlue Employee empowers your workforce to connect and engage in the office or around the world.

What does it mean to have an ideal workplace experience?

It means empowering employees to access the spaces and resources they need to do their best work. Whether you have traditional assigned seating or a flexible, hybrid model, employees need easy access to connect and collaborate. FM:Systems offers a workplace experience platform that allows employees to reserve collaborative space, arrange on-site meetings with catering or IT services, submit service requests, and efficiently manage visitors.

Room & Resource Scheduling

Quickly find and reserve rooms, equipment and services for your remote and in-office employees

Hoteling & Desk Sharing

Give employees easy access to calendars and reserve spaces with the convenience of mobile scheduling

Service Management

Streamline complex orders and keep service providers one step ahead of your fast-paced organization with pricing and inventory controls and a dynamic management console

Interactive Floor plans

Desk-sharing initiatives are the future of modern workplaces as cloud and mobile technologies offer an ‘anytime, anywhere’ work style

Outlook Integration

Make the most of your Outlook calendar by integrating with our room booking and resource scheduling software

Event & Visitor Management

Ensure events and visitors are managed properly from start to finish. Set up new events and capture critical information with a few simple clicks

IoT Sensor Integration

Measure actual workspace utilization and identify patterns and trends to build a smarter workspace

Workplace Services & Booking Hardware

Simplify operations and encourage collaboration with streamlined service management and interactive booking hardware

Reporting & Analytics

Dive into the data and analyze trends by location, person, or department to understand what spaces are underutilized and under-performing

Room Scheduling

• Powerful scheduling from multiple devices
• Configurable reservation workflows
• Robust catering and service management
• Interactive floor plans for visual scheduling

Comprehensive Scheduling

• Intuitive scheduling with options for recurring desk reservations
• Optional health policy acknowledgement feature provides documentation for regulatory compliance
• Integrates with Microsoft Outlook, WebEc, Cisco TMS Video Conferencing, and more
• Timeline comparison for multi-location and multi-timezone meetings

Mobile Scheduling

• Mobile scheduling from an iOS or Android device
• QR Code Reader for touch-less reservation check-in, checkout, and auto-release
• View desk availability for quick, on-the-fly reservations
• Optimized search results based on past use and preferences
• Meet Now functionality to see immediate desk availability

Synchronize Your Systems

• Application integration for seamless, connected workflows
• Lower cost and make smarter decisions from a single UX and UI
• Integrates with Microsoft Outlook, WebEx, Cisco TMS Video Conferencing, and more

Service Management

• Quickly find and reserve rooms, equipment, and services
• Comprehensive scheduling includes options for recurring, multi-day and multi-resource reservations
• Create reservations and send meeting invites from the web, Outlook, or your mobile device
• Streamline internal operations with a dynamic service management system that includes inventory control and reporting

Visual Floor plans

• Reserve directly from interactive floor plan
• Search by location or workspace type
• Search for co-workers and teams
• Check-in and out of workspaces using QR codes, RFID badges, or integrated sensors
• See reservation density and proximity to other resources

Visitor Management

• Automated visitor booking
• Booking confirmation sent to visitor
• Quick & secure parking access
• Visitor self-service check-in kiosk
• Automated visitor badge printing
• Host notifications
• Visitor safety induction management
• Integration options

Attract & Retain Talent

• Gain insights into organizational dynamics to desk a workplace that reflects how people actually work
• Determine what type of space (desks, conference rooms, huddle spaces) people need to be productive
• Control environment settings in a manner that improves the well-being of your employees
• Respond to the needs of your mobile workforce with collaboration spaces and data-informed agile work strategies
• Drive employee engagement with real-time displays of space availability via digital signage and mobile devices

Workplace Services & Booking Hardware

• Simplify operations and encourage collaboration with streamlined service management and interactive booking hardware.
• Easy access to services for both employees and service providers ensures great meetings and events; checking-in at the panel gives visibility to planned vs. actual utilization.
• Auto-release functionality for no-shows

Reporting & Analytics

• Occupancy sensors
• Area sensors
• Environmental sensors
• Bookings Data
• Space & Lease Data
• Maintenance Tickets
• Financial Data