Key features

• Over 30 million products available
• Spend insights
• Intuitive search engine
• Seamless integrations
• Receipting and invoicing
• Requisition management
• Built-in price and purchasing approvals
• Supplier managed catalogues and punch-outs

How Purchasing will benefit your business

Centralisation Single portal to purchase goods and services all in one place to reduce maverick spend. Visibility and compliance Greater insight into your organisations spend with built in compliant processes. Strategy Support operational efficiencies and cost management programmes in your organisation.

Features and benefits

Supplier managed catalogue and portal

Purchasing is accessible to all suppliers who you have chosen, both large and small. Suppliers have access to a self-service portal to upload and maintain catalogues and pricing, all have electronic trading options. Product and pricing information is maintained by the suppliers, who are incentivised to keep the data up-to-date to maintain accurate orders. Therefore, errors are significantly reduced and invoices can easily be matched, with match rates of 90-95 percent.

Price approvals and impact analysis

Gain a clear view of price changes from suppliers to avoid incurring surprise costs. Category managers can view the previous price and revised prices before any changes are made, and can decide if they still want to make the product available to purchase. Impact Analysis provides key insight to inform your approval decisions such as how many times the items have been purchased in the last year.

Spend insights and reporting

Gain insights into your organisation's purchasing to improve your visibility, maintain compliance and ultimately optimise your procurement process. A user-friendly interface provides a high-level dashboard with the ability to drill-down for more detailed information. Buyer Insights can be configured to include relevant data for individual users rather than the whole organisation's spend.

Contract data enablement

Realise and maximise the monetary value of contracts by ensuring users are buying from these contracts through intuitive buying tools. Integrate core contract management information, including local contracts as well as central contracts and lots, governed by procurement groups or framework co-ordinators. Once suppliers, items and prices have been assigned to a contract, this information is used to guide end users to buy from preferred suppliers.

ESG and sustainability

Sourcing from responsible and reputable is increasingly important. Purchasing from OneAdvanced helps you work with suppliers that you have vetted positively against reliability and ESG rankings. Products and suppliers are tagged with data attributes such as sustainability labels and local supplier flags which are visible to users and guide them to purchase in line with your ESG initiatives. Track and improve your performance against ESG objectives via Insights Spend Analytics with reporting to track against your KPI's.

Supplier punchouts

For the vast majority of items via Purchasing, the entire journey can take place with the solution. However for some extra items, additional customisation is required, for example, where a product needs customisation to their own specifications, such as to configure a desktop or laptop. To achieve this, a punchout is implemented to the suppliers website to access the specification requirements. The buyer organisation retains full control and can direct users to a standard selection criteria, with a single user experience across different suppliers and with the ability to compare and contrast items.

Amazon Business punchout

An additional module, the Amazon Business punchout helps organisations gain greater control and visibility of long-tail spend. Procurement teams control who can access the punchout and ensure all Amazon Business requisitions go through your organisation's standard approval processes, before the order is placed with Amazon.

Additional modules

Further modules available with Purchasing include: eRequisitions, Basket Workflow and Free Text Ordering. These help to bolster benefits available in the solution. The eRequisitions module provides an intuitive interface through which purchase requisition details can be specified by users and through which flexible approval workflows can be managed. Free text ordering permits users to request items via free text from both onboarded suppliers and from additional suppliers, giving greater access to the items needed to procure. Basket workflow allows non-finance system users to access the Purchasing solution, search for items and then create and submit their shopping baskets for approval before the basket is checked back out to the finance system.

Transaction hub

OneAdvanced's transaction hub enables end to end electronic transactions between buyer FMS & ERP systems to our Purchasing solution, as well as the order processing and billing systems of their key suppliers.