Managing and providing documents efficiently

Optimize your processes by making document-based knowledge centrally available throughout the company. Efficient knowledge management is playing an increasingly important role in companies. To guarantee smooth processes, you need to manage documents efficiently and provide them reliably. With OMNITRACKER Document Management you can plan, create, review, release and publish documents in a process-controlled manner.

Benefits

• Document management
• Document provision
• Process optimization
• Business process platform

The functions of OMNITRACKER document management software

With OMNITRACKER Document Management, you can manage your documents company-wide, regardless of location, in one central point. The application is intuitive to use and an effective tool for the successful creation, management and publication of documents. The document delivery process can be individually extended and customized. You can use the OMNITRACKER business process platform for all business processes and avoid unnecessary maintenance efforts.

Thought-out authorization concept

The role-based authorization concept protects against unauthorized access and controls the creation and release process. You can define authorizations for different roles at document type level. This protects information from unauthorized access and unnecessary distribution.

Easy deployment

With OMNITRACKER Document Management, you can provide documents in different ways.

• Direct access to documents via the OMNITRACKER client
• Mirror shared documents to a file system
• Automatically make shared documents available on your website or intranet through optional integration with Microsoft SharePoint®. If you also want to share documents publicly, you can choose a different file format for the public version, such as PDF. Document subscriptions allow users to be automatically notified of new and changed documents via email. This ensures that no one is working with outdated documents and that company-wide knowledge sharing functions smoothly.

Document versioning

Old document versions are automatically stored, so you can quickly access previous versions of a document at any time. If a document is no longer to be used, you can archive it within OMNITRACKER Document Management. The document then remains accessible for administration with all versions, but is no longer available for other user roles or in mirrored file systems.