Mail Merge Toolkit is a powerful add-in for Microsoft Office extending the mail merging capabilities in Microsoft Outlook, Microsoft Word and Microsoft Publisher. This app allows you to realize really personalized mass mailing easily and efficiently by providing a set of requested and unique features:

Personalize email subject

As soon as you need to personalize part of the message subject or the whole subject line, you need Mail Merge Toolkit. Insert data fields into the message subject, so that not only the contents of a message but also its subject is personalized.

Mail Merge with attachments

As soon as Mail Merge Toolkit is installed, you can attach files to the message. Perform the mail merge the same way as you do it usually and click the "Mail Merge Toolkit" option on the last step of the "Step by step wizard" in Microsoft Word to specify the necessary attachments.

Send personal attachments in mass email

Mail Merge Toolkit offers a way to send personal attachments. You just need to specify the path to the file in a separate column in the data source (Excel spreadsheet, CSV, database, etc.) and enter the name of this field instead of the attachments in the Mail Merge Toolkit.

Send personalized PDF files

Microsoft Word Mail Merge allows you to personalize HTML messages, but what if you need to send it as a PDF? Try Mail Merge Toolkit, the only way to create and send personalized PDF files with a few clicks. You just need a select "PDF attachment" in the message format and fill in the text which will be displayed in the message body.

Mail Merge with password-protected PDF and DOCX Attachments

When sending personalized documents, you can protect secure files with a password. This feature prevents unauthorized users from accessing, copying, editing, and printing sensitive data. Encrypt documents with a single password or different individual ones.

Change Sender's Email Address

Before sending messages, you can change the sender in the From field. When having multiple Outlook accounts, you can choose different emails. Moreover, you mail merge send as someone else if you were granted Send As or Send on Behalf of another Microsoft 365 or Exchange mailbox permissions.

Multiple recipients per email, add CC, BCC fields

When messages need to be sent to more than one email address, you can specify multiple recipients separated with semicolon in your data source or in the TO field directly. Additionally, you add CC and BCC recipients the same way as in regular Outlook messages.

Track clicks in email campaigns with UTM parameters

Measuring email campaign performance is an essential feature for bulk mailing. Mail Merge Toolkit allows adding UTM codes to links and tracking clicks in Google Analytics and similar services. This tells you what emails are driving traffic to your site and helps reach out to people in the most effective way.Choose the email format you need Send messages to multiple recipients in PDF, DOCX, HTML, Plain text and RTF formats directly from Microsoft Word.

Do a Mail Merge by a SharePoint List

If the data source with the message recipients data stored in a List on Microsoft SharePoint Server, the Mail Merge Toolkit offers you a way to get data from these lists and use it for mail merging! You do not need to ask your SharePoint Administrator to install something on the server and you do not need to allow the exporting of the list to a Microsoft Excel Spreadsheet. Just use the Mail Merge Toolkit to perform your mailing by getting the data from a known and constant source.

Is it safe to use? How secure is my data?

When choosing between email marketing tools, data security is one of the main concerns. With Mail Merge Toolkit your mail lists, message content and attachments are safe and secure. The product is designed as an extension for built-in Microsoft Office features in such a way, that all operations are performed locally within your environment. There are no additional 3rd party servers or services involved, and no data is being transferred to our side in any way.

The Mail Merge Toolkit dialogue looks very similar to the standard Microsoft Office box "Merge to Electronic Mail". In that box, like in the standard one, you can choose the data field containing recipient addresses, set message subject (btw, in Mail Merge Toolkit you can use automatic data field insertion like in a document text), set the format, and choose files to be attached to each message if necessary.