Invoice Automation

Kefron AP is an advanced invoice automation solution designed to streamline and digitise the accounts payable (AP) process. Powered by AI and intelligent automation, it eliminates manual tasks, accelerates approvals, and enhances financial visibility. The platform integrates seamlessly with existing ERP systems and offers a scalable, user-friendly experience for finance teams, procurement departments, and suppliers.

Features

• AI-Powered Data Capture: Extracts key invoice data (supplier names, totals, PO numbers) with up to 99% accuracy.
• 2- and 3-Way Matching: Matches invoices to purchase orders and goods received notes at line-item level.
• Intelligent Document Recognition: Automatically distinguishes invoices from credit notes.
• Automatic Invoice Routing: Directs documents by branch, area, or entity for efficient processing.
• e-Invoicing Compliance: Supports global VAT reporting standards.
• Unlimited User Licenses: Enables access for all stakeholders without additional cost.
• Self-Service Supplier Portal: Allows suppliers to track invoice status and manage queries independently.
• SmartSearch: Quickly locate documents using keywords, brands, or product types.
• Flexible Approval Workflows: Customisable multi-level approval paths with real-time alerts.
• Automated Reconciliation: Syncs supplier statements with invoices to prevent errors.
• Adaptable Coding Automation: Applies GL codes automatically based on ERP data.
• Direct PO Creation: Simplifies purchase order generation within the platform.
• Detailed Audit Trails: Timestamped records for full transparency.
• Fraud Prevention Tools: Validates data to prevent duplicate payments and fraud.
• Dynamic Analytics Dashboards: Real-time KPI monitoring for AP performance.
• Duplicate Detection: Instantly flags discrepancies to maintain clean data.
• Document Centre: Centralised hub for all invoice documents with multi-channel access.
• Bulk Actions & Custom Tags: Streamline document categorisation and tracking.

Capabilities

• Touchless Invoice Processing: Eliminates manual data entry through AI-driven extraction.
• ERP Integration: Syncs with any accounting system for seamless data exchange.
• Multilingual Support: Handles invoices in over 100 languages.
• Custom Workflow Configuration: Tailors approval and routing processes to business needs.
• Real-Time Invoice Analytics: Provides actionable insights for strategic decision-making.
• Supplier Statement Reconciliation: Digitally matches payments and statements to reduce errors.
• PO Management: Enables compliant and efficient purchase order creation without ERP complexity.
• Scalable Architecture: Adapts to growing business volumes and changing operational needs.
• Self-Assessment Tools: Helps organisations evaluate AP readiness and identify automation opportunities.
• API & Flat File Integration: Offers flexible connectivity options for third-party systems.

Benefits

• Increased Efficiency: Speeds up invoice processing and reduces approval bottlenecks.
• Improved Accuracy: Minimises human errors and ensures reliable financial records.
• Cost Reduction: Cuts operational expenses by automating repetitive tasks.
• Enhanced Visibility: Offers real-time access to invoice status and financial data.
• Stronger Compliance: Ensures adherence to VAT and audit requirements.
• Better Supplier Relationships: Improves communication and payment transparency.
• Fraud Prevention: Detects and prevents duplicate or erroneous payments.
• Time Savings: Frees up AP teams to focus on strategic, value-added activities.
• User Empowerment: Provides intuitive tools for suppliers, approvers, and finance staff.
• Rapid ROI: Volume-based pricing and unlimited users enable quick return on investment.