Overview

Rentman’s Inventory Platform offers an all‑in‑one cloud-based solution tailored for the AV rental and event production industry. Designed to centralize equipment inventory, crew scheduling, quoting, invoicing, and reporting, it enables teams to collaborate seamlessly, prevent mistakes, and gain real-time visibility into resource availability. With advanced tracking using QR codes and RFID and deep integration across project planning, crew management, and finance, it supports businesses of all sizes in executing events smoothly and efficiently.

Features and Capabilities

• **Equipment Tracking & Inventory Management: **Track gear by serial number using QR codes and RFID to monitor equipment movement, minimize losses, and know exactly where each item is at all times, across warehouses and subrented locations.
• **Flexible Equipment Setup & Serialisation: **Add physical items or virtual combinations with full control over properties, generate up to 999 serials in one action, and define case content or inclusion rules to streamline packing and planning.
• **Traceability & Data‑Driven Decisions: **Access usage history, depreciation, repair logs, and subrental costs per item to optimize purchasing decisions and improve ROI based on real equipment insights.
• Crew Scheduling & Task Coordination: Build schedules via drag‑and‑drop, fill roles based on availability, training and cost, send bulk invitations, and track worked hours — all integrated with resource availability to prevent conflicts.
• **Quoting & Invoicing Integration: **Generate branded quotes and invoices, accept digital signatures, apply tiered discounts, and sync billing data with accounting systems (e.g., QuickBooks, Xero) for seamless financial workflows.
• **Project & Booking Management: **Plan entire event workflows in one platform — from project creation through equipment booking, crew assignment, and financial closure — ensuring alignment across all stages.
• **Real-Time Insights & Analytics: **Dashboards and reporting tools give visibility on inventory utilization, booked vs available gear, project metrics, and financial performance to inform strategy and operations.
• **Integrations & Platform Extensibility: **Connect with hundreds of apps via Zapier, use built-in API, and integrate with payment tools (Stripe, Mollie), accounting software, e‑commerce (WooCommerce), calendars, and more.