Overview

StarRez Inventory & Inspections provides a paperless, mobile-first solution for managing room condition reports, asset inventories and inspections across residential communities (student housing, co-living, staff housing and similar). The module centralizes item details (condition, purchase/warranty info), supports in-app photo uploads and barcode scanning, automates resident notifications for Room Condition Forms, and produces built-in reports so teams can complete audits, manage shared spaces and reduce on-site staff time.

Features and Capabilities

• Item & Condition Tracking: Accurately track room conditions and inventory items with detailed fields for condition, purchase date, warranty expiration and lifecycle notes.
• Mobile Inspections: Use a mobile application to perform move-in / move-out inspections, capture photo evidence and attach notes at the point of inspection.
• Photo & Damage Evidence: Upload inventory and damage photos during inspections to create traceable visual records that support repairs and chargebacks.
• Barcode Scanning: Mobile barcode scanning of inventory items to inspect, verify location, or associate items with rooms and residents — speeds auditing and reduces manual errors.
• Automated Resident Workflow: Automatically notify residents upon check-in to complete their Room Condition Form; residents can review conditions and submit comments (including for shared inventory).
• Shared Spaces Management: Configure and manage inspections for shared spaces and communal inventory so multiple stakeholders can review and comment.
• Reporting & Audit Trails: Comprehensive built-in reporting to assist with inventory counts, condition reports, damage logs and audit trails for compliance and finance workflows.
• Reduced Staff Time: Enables residents to contribute notes/photos and staff to review remotely, reducing the need for physical visits and saving operational time.
• Flexible Use Cases: Inspections templates can be re-used for Room Condition Reports, health & safety checks, fire safety inspections and other on-site audits.