Overview

If your enterprise receives hundreds of invoices via multiple formats: mail, fax, email, etc, manually sorting and extracting data from these documents can be a tedious, time-consuming task. The Intelligent Invoice Processing application revamps your legacy invoice processes with automated invoice capture and approvals in a single end-to-end platform.  The Automated Invoice Processing System is integrated with Rossum, an OCR-based platform, to automatically scan and extract invoice image data for processing, eliminating tedious invoice data entry, increasing accuracy, and cutting down time to process invoices significantly.

Benefits

WNS-Vuram’s intelligent invoice processing provides a massive potential to reduce errors and costs by extracting information from documents. Companies wrestling with complex manual invoice processing can now automate and process documents faster and more accurately than before!

Adopt paperless process

Scan any number of invoices and reduce paperwork across the invoice processing cycle.

Reduce delays and eliminate bottlenecks

Spend 70% less time on invoice processing and approval ‘chasing’.

Reduce late payment penalties

Effectively manage vendor relationships and reduce invoice errors through rapid invoice processing and timely payment.

Faster end-to-end processing

Accelerate the processing time by automatic data extraction from invoices and quick route to approvals

Improve collaboration

Enhance collaboration with end-to-end visibility across various stages and automated email notifications.

Features

WNS-Vuram's Intelligent Invoice Processing is a solution built to accelerate invoice processing through automation. Loaded with features that enable seamless extraction and processing of data from invoices, the solution cuts down the manual effort, time and errors associated with human-driven processing.  Easy Invoice Indexing Quickly upload invoices, extract invoice data, and populate data for required fields automatically and effortlessly edit/update populated data and process the invoice for approvals. Seamless Integration Integrate with any OCR and IDP platform, existing purchase order system, and various payment systems. Our current system comes with Appian IDP integration, which can be replaced with other platforms. Quick Invoice Processing Speed up processing and approvals with quick actions to upload/manage documents, add quick notes, refer to the purchase orders linked to invoices, and communicate within the department for approvals. Customizable Approval Flow and Organizational Structure Dynamically manage the approval flow for the invoices according to Configurable Service Level Agreements (SLAs) Specify the response and resolution time for processing any invoice in the system based on every stage in the workflow. Ensure on-time payments, eliminate overdue settlements, and manage escalations on delays. Audit Trail Track every stage of invoice approvals with date and time stamping in the Audit Trails dashboard that maintains a deep History of user activity. Instant Collaboration Clarify queries with other users across the system and track responses in the respective invoice record. Extensive Reporting The application provides users with predefined reports, insights into key metrics, statistical analysis, SLA reports to track invoice processing time and more.