Intake Management

AI-Powered Procurement Orchestration and Execution

Streamline Procurement Intake: Simplify Requests, Enhance Efficiency & Drive Compliance

Tired of the Chaos Surrounding Inbound Procurement Requests? Procurement teams often face the monumental task of managing a wide range of requests from across their organization. These requests frequently lack essential information and come through different formats and channels, such as email. The result? A chaotic influx that’s hard to organize, prioritize, and complete in a timely manner. On the other hand, employees submitting requests are often left in the dark, unsure of the process, required information, and the status of their requests.

Simplify the Intake Lifecycle with Ivalua

Ivalua’s Intake Management Solution revolutionizes the way procurement requests are handled. Using conversational experience and IVA Generative AI, our solution ensures every request is:

• Captured Accurately: Eliminate missing information and inconsistencies.
• Prioritized Efficiently: Focus on what matters most and address critical needs promptly.
• Orchestrated Seamlessly: Streamline collaboration and routing across systems to reduce manual workarounds and errors.

Benefits for the Entire Organization

• Complete Visibility: Both procurement teams and employees can track the status of requests in real-time, eliminating the infamous “black hole.”
• Accelerated Time-to-Value: Speed up the procurement process, enabling faster execution and delivery.
• Improved Service Levels: Enhance the overall collaboration and service experience for employees and boost satisfaction.

KEY USE CASES

Supplier Request a new supplier or a risk evaluation. Simplify supplier onboarding and reduce risk. Sourcing Request a sourcing process for a defined need. Enable transparency and collaboration with stakeholders and SME’s throughout the sourcing process. Contract Request a new contract or access legal support. Ensure contracting is streamlined and efficient, with an added layer of transparency into status and deadlines. Purchase Request to buy products and services. Leverage a dynamic orchestration workflow to buy the right product from the right supplier. Any Request Help, questions, support for IT, HR, and more. Leverage Gen AI-powered Intake, flexible workflows and event-based integration to coordinate flows across systems.

Intake Orchestration & Execution: Easy, Conversational, and Compliant Processes

Transform your organization, improve employee engagement and satisfaction while simultaneously streamlining policy, process orchestration, and spend compliance. Reduce risk and maximize the value of your existing tech stack. Simplify How Employees Engage Procurement

• One central hub for all requests and questions, accessible from any device.
• Streamlined, conversational, and Gen AI-guided procurement intake processes.
• Centralized collaboration with supporting team members and transparency into status. Process Visibility and Effortless Compliance
• Transparency across the entire process lifecycle, regardless of system.
• Eliminate manual effort, risk, and fraud by ensuring all requests follow compliant, managed processes.
• Automatically engage the right people and support teams as needed, based on request type, thresholds, risk scores, spend category, and more.  Seamless Ecosystem and Data Orchestration
• Workflow automation guiding processes across any system.
• AI driven, intelligent process orchestration that maximizes an existing tech stack value. 
• Easy integration and use case extensibility through low-code/no-code OOTB tools.