Hexamail Vault provides an automated and highly efficient email archiving solution designed to manage and secure an organization's email data. It leverages state-of-the-art indexing and compression algorithms to create a compact and high-performance archive, addressing common issues like poor scalability, lengthy query times, and excessive storage requirements often found in inferior solutions that rely on relational databases or file systems. The software ensures that email content is retained in its original, tamper-free MIME format, facilitating compliance with various regulations such as Sarbanes Oxley, European Union ISP Communications Data retention, SEC Rules, NASD, HIPAA, and the Graham-Leach-Bliley Act. Beyond core archiving, Hexamail Vault integrates robust security features, including comprehensive spam and virus blocking, ensuring email integrity and protecting against various threats. Its on-premises deployment guarantees data privacy by keeping sensitive emails within the organization's network, eliminating reliance on third-party cloud services. The solution offers extensive compatibility with various mail servers and protocols, including Exchange, Zimbra, POP3, IMAP, and SMTP, making it adaptable to diverse IT environments. Users benefit from a responsive web interface for live access to archives, enabling quick retrieval of lost or deleted emails, and powerful full-text search capabilities for knowledge management, auditing, and litigation support.

Features & Benefits

• Centralized Automatic Email Archiving
  • Provides a highly efficient solution for automatically generating a scalable and high-performance email archive.
• Massively Scalable
  • Capable of archiving hundreds of millions of emails in a single archiver, allowing many years of emails to be stored on a single server or drive.
• Full-text Search & Discovery
  • Offers instant, weighted full-text search across millions of emails, leveraging archived emails for knowledge management, auditing, and discovery.
• Zero Setup & Easy Installation
  • Features a simple one-step setup procedure with minimal changes required to email server settings.
• Efficient Compression & Low Storage Requirements
  • Retains all email content in its original format within a compressed, automatically deduplicated store, minimizing storage costs and reducing mailserver load.
• High Performance Archiving
  • Utilizes native high-performance archiving engine to archive and index emails in real-time, allowing live access for end-users to retrieve old, deleted, or difficult-to-find emails.
• Rules-based Archiving
  • Allows selective archiving of email based on subject, sender, recipient, mailbox, or folder matches.
• User Archiving & Query Features
  • Enables users to selectively archive specific emails by dragging them to a designated folder in their mail client or Outlook, and access their own archived emails via a web interface.
• PST Archiving
  • Can archive PST files directly from disk without needing Outlook or Exchange, creating a fully searchable index and eliminating user PST backups.
• Retention Expiry Policy
  • Manages email retention, allowing emails over a specific age to be expired, configurable per mailbox.
• Broad Mail Server Compatibility
  • Operates with all SMTP mail servers and supports archiving from various mailboxes and formats.
  • Zimbra Compatible
  • iMail Compatible
  • QMail Compatible
  • MDaemon Compatible
  • Supports Hexamail, Maildir format, hMail, Kerio mailbox archiving
  • Exchange 2000-2013
• SMTP Archiving
  • Built-in support for archiving incoming and outgoing SMTP traffic with all SMTP mail servers and Exchange, without requiring an additional proxy component.
• POP/IMAP Connector
  • Allows collection and archiving of email from any additional external POP3 or IMAP accessible accounts, including Gmail.
• Secure On-premises Deployment
  • Archiving takes place on your servers, within your network, ensuring sensitive emails never leave your organization and eliminating third-party security concerns.
• Active Directory/LDAP Integration
  • Enables automatic import of users and restriction of their access to only their emails.
• SSL Support
  • Provides full strength SSL support for secure access to web-based knowledge management, discovery, and search interfaces.
• Long Term Retention & Regulatory Adherence
  • Helps organizations comply with regulations such as Sarbanes Oxley, EU ISP Communications Data retention, SEC Rules, NASD, HIPAA, and Graham-Leach-Bliley Act by storing all company email in full original MIME format.
• Dynamic Backup
  • Unique index design allows email content to be backed up and removed from the live server to secure/offsite backup facilities, with full-text search capability even over removed emails.
• Automated Export
  • Allows all email matching specific complex criteria to be exported to directories or zip files for litigation or auditing purposes.
• Web Interface
  • Fully responsive web interface accessible from mobile devices (iPhones, Android, tablets) and desktop PCs for end-user interaction with the service.
  • Encrypted with full SSL support
  • Optimized HTML for minimal bandwidth usage and fastest possible interface
  • Does not require IIS or Apache
  • Optional bandwidth restrictions
  • IP address blocking and restrictions
  • Configurable port and host bindings
  • Integrates with IIS if required
• Live Access & Redelivery to Mailboxes
  • Allows end-users to access the archive through a web-interface to retrieve email they may have deleted or lost, and redeliver verbatim copies to selected recipients.
• Verbatim MIME Storage
  • All email is archived in a tamper-free MIME format that retains every detail of the original email.
• Report and Audit Generation
  • Users can run their own audits and generate folders or zip files of vital emails for meetings, offsite storage, or presentation to management.
• SPAM Blocking
  • Hexamail's server antispam filter blocks the majority of spam email before it reaches the mailserver, offering multilayered protection from spam, malware, spoofing, phishing, and viruses.
  • Effective: 99% elimination of spam, virus, and malware with automatic allowlist generation.
  • Reliable: Filters only incoming email from the Internet or POP3 accounts.
  • Safe: Suspect emails are quarantined or forwarded.
  • Control: Maintains control of email systems without third-party reliance.
  • Configurable: Easy-to-use configuration via remote administration interface.
  • Easy: 5-minute plug-in SMTP installation.
  • Fast: Highly optimized native code ensures high performance.
  • Secure: Adds security options to prevent open relay, dictionary harvest attacks.
  • Privacy: Email is never sent to the cloud for analysis.
  • Automatic Allowlisting: Generates allow lists from senders' contacts and message threads.
  • Challenge Response: Allows senders to verify and have email automatically accepted.
  • Grey listing: Temporarily fails connections from new IP, sender, and recipient sets to block spam software.
  • Honey Pot: Dynamic Adaptive Honeypot uses spam to generate intelligent agents for real-time protection against new spam types.
  • Bayesian Matching: Highly accurate statistical pattern matching (better than 99%) with minimal false-positives.
  • Allow listing: Easy-to-use management facility for maintaining lists of email addresses never to be blocked.
  • SPF Checks: Full SPF (Sender Policy Framework/Sender ID) support and failure blocking.
  • Domain Keys Checks: Full DKIM (DomainKeys Identified Mail) support and failure blocking.
  • URL Blocking: Full support for DNS-based URL checking within emails (built-in SURBL support).
  • IP blocking: Blocks/whitelists IP addresses for relay or inbound email.
  • DNS Based Spam protection: Full support for multiple configurable DNS-based spam protection databases (DULs, RBLs, Spamhaus SBL, XBL, RSS).
  • Spam Quarantine: With safe email viewer; administrator can allow users to review their own spam via web.
  • Content Checks: Blocking based on strings, wildcards, word/phrase, regular expression matches in content or subject.
  • Sender Blocking: Based on strings, wildcards, and phrase matches in sender address; eliminates emails with missing/invalid sender addresses.
  • Country Blocking: Based on country of client IP Address.
  • Image Analysis: Automatic blocking of graphical or image-based emails.
  • PDF attachment spam blocking: Inspects PDF attachments for spam content.
  • Automatic ZIP unpacking and content analysis: Unpacks ZIP attachments to identify malicious files and detect spam.
  • Header Checks: Configurable automatic blocking of emails with suspect MIME headers.
  • NDR Spam Attack Prevention: Detects and blocks NDR spam attacks.
  • Configurable automatic blocking of emails from suspect Mailer programs.
  • Automatic text style and font analysis and blocking.
  • Configurable automatic blocking of emails containing web bugs, inline framesets, popup windows.
  • Configurable automatic blocking of emails with dangerous or suspect attachments.
  • Configurable automatic identification and blocking of emails with suspect recipient lists.
  • Configurable automatic verification of replyto/sender.
  • Configurable spam action options: quarantine, subject line marking, forwarding, blocking, deletion.
• Antivirus Module
  • Automatically scans all incoming email attachments for viruses, worms, and trojans, allowing for marking, blocking, or removal of infected content.
  • Protect: 100% detection of In-the-Wild viruses and Trojans from embedded ClamAV scanning engine.
  • Up to date: Antivirus engine automatically updates itself at regular intervals (incremental updates).
  • Alert: Alerts administrator or senders to viruses in emails.
  • Block: Blocks infected, dangerous, or forbidden attachments.
  • Cleanse: Removes infected, dangerous, or forbidden attachments.
  • Safe: Quarantines infected emails for later resend or deletion.
  • Allow alerts to senders of infected emails.
  • Configurable response to sender with optional blocking reason.
• POP3 Reader Module
  • Acts as a POP3 connector, automatically downloading emails from any configured POP3 or IMAP accounts on external servers and rerouting them to internal mailboxes or other external email accounts.
  • Unify: Unifies user email into corporate mailboxes.
  • Time-saving: Automates routing of all incoming email.
  • Secure: Processes all email for spam and virus whether from external accounts or to internal mailboxes.
  • Multiplexing: Highly efficient multiplexing communications for simultaneous downloads from many accounts.
  • Flexible Schedules: Individually configurable download schedules with timetable.
  • SSL Support: Supports SSL servers for both POP and IMAP, including Gmail.
  • 1 Minute schedule: Download schedules as short as 1 minute.
  • Instant IMAP Downloads: Uses IMAP IDLE PUSH notifications for instant new email downloads.
  • User accounts: Users can configure their own accounts via a web interface or IIS.
  • Download modes: Modes to download all or only new email for each user.
  • Catch-all: Supports catch-all and individual accounts, including multi-domain catch-all.
  • IMAP Support: Includes configurable folders and full Gmail support (including hidden Gmail IMAP folders).
  • Rerouting: Sophisticated rerouting and readdressing options including subject, sender, and recipient rerouting.
  • Archiving and Export: Exports email to files as text or MIME, and attachments to files.
  • Modular: Emails are routed through all processing modules, allowing for antivirus scanning, spam blocking, routing, alerting, responders, and other Hexamail features.
  • Multiple ISPs: Retrieves messages from mailboxes located on any number of Internet Service Providers.
  • Rapid cycles: Checks and downloads new messages as often as required (60-second interval resolution).
  • Configurable action: Automatically delete, expire, or retain emails on your email account.
  • Bandwidth Limits: Configures how much bandwidth to use at various times of day.
  • Secure login: Supports secure logon with APOP.
  • Parallel downloads: Retrieves messages from more than one mailbox simultaneously.
  • Sender rerouting: Reroutes to new recipients based on the original sender address.
  • Recipient rerouting: Reroutes to new recipients based on the original subject line with wildcard matches.
  • SMTP Forwarding: Allows forwarding of email to any other address, mailbox, or corporate email server.
• Reports Module
  • Provides fully-automatic scheduled reporting of any statistics.
  • Fully configurable reports.
  • Scheduling allows report publication on any time period.
  • Archiving of reports uses compression to minimize disk usage.
  • Standard HTML publication for easy viewing and printing.
  • Reports can be exported into standard HTML.
  • Full-color graphs for clarity of vital information.