Overview

It’s Never Been Easier to Manage Public Records. The govRecords system digitally stores public information, including land records such as deeds and titles and birth, marriage, and death certificates, as well as county eRecording and court case eFilings.

The proof is in the numbers:

• 1,000+ government staff simplify records management with govRecords
• 91 Million documents are securely stored in govRecords
• 22.3 terabytes of secure database storage
• 1 Million court filings per month
• 24 Million court filing documents each year

Outcomes

MINIMIZE PAPER-BASED PROCESSES Streamline existing back-office workflows with digital storage and retrieval of land and vital records utilizing a feature-rich software solution. With fully integrated auto indexing and auto redaction capabilities, records management has never been easier.

ROBUST SEARCH, RETRIEVAL, AND PAYMENT FEATURES Make it easy for title searchers and citizens to quickly find the records they need with catch-all search functionality that is searchable across all indexed fields. Easily collect payments online for certified or unofficial copies.

CUSTOMIZED TO MATCH UNIQUE OFFICE WORKFLOWS Configurable for any workflow, govRecords offers a complete end-to-end recording process and allows each staff member to customize for their individual interface with features like hotkeys, colors, and themes.

REDUCE LINES AND WAIT TIMES Enhance the customer experience with self-service kiosks that enable citizens to search for and request copies of marriage licenses, passports, land records, and more in just a few minutes.

AUTOMATE AND DIGITIZE DISCLOSURE FILINGS Easily maintain compliance and reduce paper with convenient, easy-to-use online tools for managing the entire conflict of interest process. Securely fill out, file, and amend conflict of interest disclosure documents digitally.

Functionality

The govRecords public records management solution digitally accepts, stores, manages, and safeguards official records – reducing manual processes and errors and increasing productivity.

• Secure digital storage
• Automated indexing and redaction
• Advanced search capabilities
• Cross-departmental flexible access
• Simple solution for citizen access